USD #434 Santa Fe Trail

2006-2007 Board of Education Meeting Summaries

July 1, 2006
August 14, 2006
August 28, 2006
September 11, 2006
September 25, 2006
October 10, 2006
October 23, 2006
November 13, 2006
December 11, 2006
January 8, 2007
January 29, 2007
February 26, 2007
March 12, 2007
April 9, 2007
April 23, 2007
May 7, 2007
May 9, 2007
May 14, 2007
May 31, 2007
June 11, 2007

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SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, June 11, 2007


Regular Meeting

The board of education convened its final meeting for the current fiscal year at 6 pm at the District Administrative Center with all members in attendance. The highlights of this last meeting included budget priorities in FY 08; decision-making for supplemental contracts; receiving a brief presentation from district patrons; and most of all, recognizing retiring board members.

Retiring Board of Education Members Recognized

Santa Fe Trail USD 434 extended its appreciation and affirmation to three members who are ending their terms of service on June 30. The longest serving member, Fred Berry of Scranton, leaves the governing body after 14 years of service. Helping him receive the district's affirmation were many of his family members who were in attendance. Fred Berry not only provided consistent and steady influence with district governance, he also served as the local district's representative to the Three Lakes Education Board of Directors which added yet one more monthly meeting to his already full schedule. Board President Brad Shaffer received recognition for giving eight years of continuous service that not only included two formal board meetings each month but also included countless hours of service with the District Technology Committee and many arduous hours of promoting improved facilities for the children of Santa Fe Trail. Jim Jolly was given a plaque noting appreciation for his four years of service representing the Overbrook area. His willingness to provide technical advisement for the Maintenance & Operations department of the school district was noted. All board members were greeted by audience members during the refreshment break. Superintendent Terry Schmidt and Assistant Superintendent Sheree Gill noted the extreme sacrifices given by board members and their family members. Both officials expressed gratitude and appreciation for the quality leadership; perseverance in challenging times; and especially the focus always given to the purpose of serving children.

Defibrillators May Be Placed in All District Schools

Scranton Patron Ken Silver and Scranton Principal Michael Flax requested board support of emergency medical equipment placed in all schools. Currently the district has one defibrillator and it is placed at Santa Fe Trail High School. Safety and security issues were reviewed by the presenters. The board affirmed the use of defibrillators at all schools and authorized district administrators to return this item in early August for final consideration.

Patrons Present Concerns Regarding Coaching and Athletics

A group of parents requested and received time to share their concerns with the board of education about district athletics and coaching assignments. The group was led by Mrs. Nancy Fike and Mr. Zach Anshutz who provided a prepared statement. The concerns directed to the board included the processes used to select head coaches for district teams and their concerns about the district's commitment to provide winning programs. The board of education received the patrons' comments without follow-up questions but expressed appreciation for their willingness to attend a board meeting and offer input.

Executive Session

The board of education conducted a sixty-minute executive session to review non-elected personnel and professional employee negotiations. Included in the closed door session were all district administrators who provided annual recommendations for coaching and organizational sponsorships. Following the executive session, the board took action as follows:

  • With a vote of 5 to 2, the board gave approval for all recommended supplemental contract assignments in the 2007 - 08 school year. Significant changes will be made in high school sports leadership in 2007 - 08 as new head coaches will be found in volleyball with Tammy Luther; football with Lucas Boss; and boys basketball with Barry Richards. A complete list of all supplemental contract assignments can be found here.
  • On a vote of 4 to 3 the board determined it would continue to support the steps necessary to assist High School Spanish Instructor Emma Fernandez.
  • The board voted unanimously to authorize an employment contract for Dianne Dodson, high school science and to authorize a contracted salary of $72,000 for Interim Carbondale Principal Ed Gerhardt in the 2007 - 08 school year.

Other Board Actions . . .

  • The board, with a vote of 4 to 3, gave tentative approval to proceed with logistical planning to involve Wheat State Pizza of Overbrook as a food service vendor for Santa Fe Trail High School. Additional information and logistical details will be presented for final approval on July 2.
  • The board voted unanimously to support a recommendation by High School Associate Principal David Swaim and Industrial Technology Instructor Chris Shetlar to acquire approximately $27,000 in new equipment that would support various vocational needs in woodworking and carpentry.
  • The board voted unanimously to keep lunch prices and enrollment fees the same for the next school year. In addition, the board accepted the list of student supplied materials needed for 07 - 08.
  • The board reviewed a plan presented by District Director of Activities Dave Watkins to make changes in district passes. Additional information will be returned to the board at a later time.
  • The board received the annual list of maintenance projects planned and reviewed a list of requested equipment needs. After discussion and prioritizing, the board affirmed maintenance and upkeep items totaling more than $60,000. Final approval was also given to replace needed food service department equipment at the Carbondale Attendance Center in the amount of $25,849.
  • Tentative approval was given to proposed expenditure plans in Code 06 General Fund and in Code 08 Supplemental General Fund. With a vote of 4 to 3 the board gave approval to increase the local option budget by 1.75% in order to manage increasing costs for heating, cooling, fuel for transportation, and salaries.
  • The board approved standard monthly business reports; minutes from previous meetings; out-of-district enrollment for Mackenzie Hoss and Ashley & Morgan Hermann; accepted resignation letters from Ann Blosser (NCA chairperson at OAC), Bud Valerius (CAC paraprofessional), LeRoy Dagg (SFTHS English), Sandra Harris (substitute), Curtis Lilly (SFTHS science and district coaching); approved an employment contract for Scott Parke, lead maintenance worker at the high school; and approved final employment contracts for summer school staff.

Meeting Recess

The board recessed the meeting until Tuesday, June 19th at 5 pm at which time the board will conclude its agenda work with a brief executive session including board members and the superintendent. The next regular meeting of the board will be Monday, July 2, 2007 at 6 pm at the District Administrative Center.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Thursday, May 31, 2007


Special Meeting

The board of education convened a special meeting at 12:30 pm on Thursday, May 31, at the District Administrative Center. Board members present included President Brad Shaffer, Vice-President Fred Berry, Carolyn Hug, Debbie Prochaska, Randy Boudeman, and Jim Jolly. Board members-elect who attended included Clay Lee and Dana Mentzer. Administrators present included Superintendent Terry Schmidt, Interim Superintendent Steve Pegram, and Deputy Clerk of the Board Amy Hill.

Executive Session

The board of education conducted a fifteen minute executive session to discuss non-elected personnel. Following the executive session, the board voted unanimously to accept a letter of resignation from Carbondale Attendance Center Principal Cherie Nicholson. Mrs. Nicholson has accepted a position with the Kansas State Department of Education and will begin work there in July. The board of education discussed several options in filling the leadership void for the Carbondale Attendance Center in the 2007 - 08 school year. Due to the time constraints needed for recruitment, interviewing, and selection, a decision was made to appoint an Interim Principal for the next school year. With unanimous agreement, former Carbondale Attendance Center Principal Ed Gerhardt has been named and he has accepted the appointment. Principal Ed Gerhardt will begin his work at Carbondale in late July.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, June 11, beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, May 14, 2007


Regular Meeting

The board of education convened its meeting at 6 pm at the District Administrative Center. All members were present as President Brad Shaffer guided the governing body through a long agenda dominated by planning issues for the 2007 - 08 school year. Of special interest to the board were two guest presentations. Scranton Middle School Instructor Linda Lilja introduced Cody Hunter, grade eight student who recently won a VFW award for a Patriot's Pen contest by submitting an essay on the topic: Citizenship in America. The board also welcomed Mrs. Shari Untz who reviewed her recent travels and experiences while serving as President of the School Nutrition Association of Kansas.

Past Business Items

The board received an update regarding the completed study for Supplemental Salaries (coaching, sponsorships, etc) that could be effective for the 2007 - 08 school year. Additional work will be needed by the committee who formulated the plan before it can be finalized in the contract bargaining process.

The board received a brief update from High School Principal Brian Kraus concerning the final draft of the 2007 - 08 student activity handbooks. Final approval was granted by the board.

Santa Fe Trail High School Alternative School Exploration

Santa Fe Trail High School Principal Brian Kraus provided a review of all activities that have been completed to develop a future alternative school concept in USD 434. Mr. Kraus reviewed work accomplished with the Southeast Kansas Service Center to establish an alternative school within the school district. The planning phase with this group ended when financing became an issue for the sponsoring group.

Principal Kraus and Assistant Supt. Sheree Gill then reviewed work most recently completed to collaborate with a number of Shawnee County schools and other schools north of Topeka to develop an alternative learning site - possibly at the Forbes Field Complex. This exploration has not materialized due to the program service objective not being compatible with needs of schools in Santa Fe Trail. It was determined by the board of education that additional work should take place in the next school year to develop a budgeted plan for consideration.

Art Education in Santa Fe Trail Elementary Schools

The board of education received a lengthy report from Art Instructor Sally Riggs and the elementary school principals that described a need to provide more art instruction through the addition of a teacher. It was reported that currently the elementary art teacher has 45 total classes serving 716 students in three different buildings. With the workload involved, the presenters discussed the limited amount of time available for adequate instruction. Two of the elementary schools in the district operate a schedule that allows for students to have art education just twice per month. The art instructor indicated she faces significant restrictions in providing the desired art instruction for elementary learners including: instructional space, storage space, a limited schedule to serve all students, and difficulties in getting materials in classrooms each day since there is no special art room available at any of the schools.

The board expressed appreciation for the information provided. Budget restrictions will be examined with continued budget work at the June 11 regular meeting.

Special Reading Instruction at the Scranton Attendance Center

Assistant Supt. Sheree Gill and Scranton Principal Michael Flax presented a proposal to provide special reading instruction to qualified students at the Scranton School. The Federal Government (Title I) provides extra funds for schools that have a qualified number of low income students for extra help in learning reading and mathematics. Two schools qualify in Santa Fe Trail - Carbondale and Scranton. Currently the Carbondale school has a fulltime reading specialist funded by Title I along with several Title I paraprofessionals. The Scranton School only has paraprofessional help for students needing help in reading. The proposal as presented by the administrators would implement a half-time reading specialist using existing staff resources. With an unusually small class in a primary grade, certain combinations in instruction would free a teacher on staff to provide Title I reading. There would not be any additional budget costs with the staff reassignment in the 2007 - 08 school year. Much discussion occurred concerning the placement of a full-time reading specialist at the Scranton School. The board did vote by a 5 - 2 margin to approve the plan as presented with staff realignment due to small class sizes and limited budget authority in the next fiscal year.

Santa Fe Trail Technology Committee Annual Report

Technology Coordinator Sean Nelson provided an overview of the technology needs assessment as completed by the District Technology Committee. The needs identified by the staff provided a total fiscal note in excess of $190,000. The current budget for technology is $85,000 per year plus a limited number of available dollars in the vocational education fund. As reported by the Technology Coordinator, the committee had whittled the requested dollars to $105,000 for the next school year. After much discussion and debate, the board determined the new technology acquisitions should be limited to the current resources. The board voted 5 - 2 to not spend more than $85,000 in the next fiscal year for instructional technology.

Curriculum Coordinating Council (CCC) Report and Recommendations

The board of education received the annual report and suggestions for the instructional programs of Santa Fe Trail USD 434. The CCC is comprised of twenty members who represent district teachers, district principals, community members, and board of education members. The CCC is the clearing house for all suggested curriculum programs and resource materials. The board of education approved on a vote of 5 - 2 the reports provided and authorized a two-year expenditure plan for resource materials. Included were: a change in the grade two reading diagnostic assessment; approval for a course addition called 'Real Life Math Applications at SFTHS'; the k-12 science proposal; acceptance of the District Wellness Plan Evaluation; acceptance of the Accelerated Math Program; the updated social studies resources list; expenditures totaling $89,088 in FY 08 and $80,727 in FY 09.

In Other Board Business . . .

  • The board approved proposals from the superintendent for budget expenditure plans in FY 08 affecting the funds: 21st Century Community Learning Centers (FAST LANE), Capital Outlay, Driver Training, Bond & Interest; and all federal funds as appropriated.
  • The board approved the consent agenda which contained:
    • Minutes of the regular meeting from April 23 & 24 and minutes from the special meetings of May 7 & 9.
    • Acceptance of employment resignation letters from Kim Ganger, assistant officer manager at Overbrook; David Barnes, high school mathematics; and Bob Waggoner, high school lead maintenance.
    • Approval of out-of-district enrollment requests for April Hamilton, Christopher Hamilton, Michael Padgett, Bradlea Padgett, McKenzie Jacobs, Lexis Molloy, and Hayley Spicer.
  • Approved employment contracts for Barry Richards, high school mathematics, head boys' basketball coach, and assistant baseball coach and for Jill Robbs, high school mathematics.

Executive Session

The board of education conducted a 35-minute executive session to review a student matter, items affecting non-elected personnel, and professional employee negotiations.

Superintendent's Report

The board reviewed communications from each school and from department directors. The board discussed annual appointments to various committees, boards, and representations for the next fiscal year. The board reviewed upcoming calendar dates that will involve each.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, June 11 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, May 9, 2007


Special Meeting

The board of education convened a special meeting at 6:15 pm in the Conference Room of the District Administrative Center. Board members in attendance included Brad Shaffer, Fred Berry, Randy Boudeman, Jim Jolly, Carolyn Hug, and Brad Fischer.

Waiver of Notice

The board unanimously approved a Waiver of Notice to allow the board to meet in this special session.

Executive Session

The board conducted a seven minute executive session for the purpose of discussing non-elected personnel. Following the executive session the board authorized a contract for Steven E. Pegram to serve as Interim Superintendent of Schools effective July 2, 2007 through June 30, 2008 at a total compensation package of $103,000. Voting for the motion were Brad Shaffer, Fred Berry, Brad Fischer, Randy Boudeman, and Jim Jolly. Voting against was Carolyn Hug.

Next Meeting

The next regular meeting of the Santa Fe Trail Board of Education will take place on Monday, May 14 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, May 7, 2007


Special Meeting

The board of education convened a special meeting at 3 pm in the Board Room of the District Administrative Center. All board members were present including board members-elect Joe Gast, Clay Lee, and Dana Mentzer.

Waiver of Notice

The board unanimously approved a Waiver of Notice to allow the board to meet in this special session.

Executive Session

The board conducted a five hour executive session for the purpose of interviewing candidates for the position: Interim Superintendent of Schools.

Following the lengthy executive session, no action was taken.

Next Meeting

The next regular meeting of the Santa Fe Trail Board of Education will take place on Monday, May 14 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, April 23, 2007


Regular Meeting

The board of education convened its meeting at 6 pm in the Commons of the Carbondale Attendance Center. The board spent several minutes of the open meeting recognizing individual students and teachers. Superintendent Terry Schmidt announced to the Board the large number of students who have qualified for the status: State of Kansas Scholar. These students are Tara Arnwine, Alex Boss, Janel Clements, Monica Day, Jacob Havens, Andrew Linenberger, Tyler Metcalf, Brooke Pryor, Philip Schiffelbein. Superintendent Terry Schmidt introduced Second Grade Instructor Diane Lang, a Fulbright Award winner. Mrs. Lang discussed her award and her plans for the coming summer months as she travels to Japan. The Board of Education recognized SFT Division III - 2nd place Odyssey of the Mind winners Philip Schiffelbein, Vicky Robbins, Kaleigh Poole, Levi Sund, Krista Logan, Brenna Kaff, Chase McIver, and Coach Mrs. Tina McIver. Mrs. McIver discussed the plans of this group to travel to the World Championships in Lansing, Michigan.

Assistant Superintendent Sheree Gill introduced teachers selected for the 2007 - 08 Santa Fe Trail Teachers of the Year, and explained the selection process. The Board recognized Ann Blosser, Elementary Teacher of the Year and Paul Schmidt, Secondary Teacher of the Year.

Board of Education Forms Partnership with the Scranton PTO

The board of education received follow-up information from the Scranton PTO organization for the planned playground improvements during the coming summer months. The board voted unanimously to assist with the project through a contribution of $9,000.

Board Receives Report: Supplemental Contract Study

District Director of Activities Dave Watkins provided the Board an overview of the proposed new structure for supplemental contract assignments showing current costs and anticipated costs. The study will now move the Santa Fe Trail Education Association and the board's bargaining team for discussion in professional employee negotiations. The study and recommendations would result in new dollar amounts awarded to sponsors, coaches, and others who fall under the supplemental contract provisions. The estimated costs to implement the full study in 2007 - 08 are approximately $38,000. No final decision for the new supplemental salary amounts can be made until the conclusion of the professional employee negotiations process.

In Other Board of Education Business . . .

  • The board approved student handbooks from the elementary schools and high school for the 2007 - 08 school year.
  • The board received an update regarding sub-soil water issues at Scranton and Carbondale. J & R Construction, Carbondale will work with the district in problem resolution at the Carbondale Attendance Center. Additional work at the Scranton Attendance Center will be done by the engineering firm of Terracon, Topeka in the weeks ahead.
  • Updates were given for other maintenance projects including food service equipment repairs/replacements at Carbondale; the track re-surfacing project at the district's athletic field; and information from the recent Fire Marshall's inspection.
  • The board learned of a scheduled discussion meeting with selected staff to review facility needs in the wrestling program.
  • The board provided tentative approval for FY 08 budgets in food service, professional development, special education, and vocational education.
  • The board received comments from district patrons during the open forum time.
  • The board approved the consent agenda that contained approval of the April 9 minutes and approval of the standard monthly business reports.

Executive Session

The board of education conducted a 35-minute executive session to review items concerning non-elected personnel and professional employee negotiations. Following the executive session, the board took action to employ Kevin and Angela Stone as FAST LANE Site Coordinators at Overbrook and approved a contract for Amy Crotinger to serve as TrailNet Clerk.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Recessed Meeting

The Santa Fe Trail Board of Education recessed its meeting until Tuesday, April 24, 2007, 8 pm at the District Administrative Center.

Board of Education Reconvenes Meeting on Tuesday, April 24 - 8 pm

The board reconvened its meeting at the District Administrative Center and immediately recessed to executive session to discuss non-elected personnel items. In addition to the six board members present, newly elected board members Joe Gast, Clay Lee, and Dana Mentzer were invited to the executive session discussion. The board of education worked in executive session for 90 minutes. Following the executive session, the board of education took the following action:

  • Approved a teaching contract for Mr. Lance Quilling, instrumental music for the 2007 - 08 school year.
  • Accepted a letter of resignation from Terry Schmidt, Superintendent of Schools, effective June 30, 2007.
  • Approved the Kansas Association of School Boards to provide qualified applicants to serve as Interim Superintendent for one year.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, April 9, 2007


Regular Meeting

The board of education convened its meeting on Monday, April 9, 2007 in the media center of the Scranton School. The board welcomed newly elected members Joe Gast, Clay Lee, and Dana Mentzer who will each begin four year terms of service on July 1, 2007. The board provided formal recognition to Overbrook Kindergarten Instructor Rhonda Cathey who led her students in a school-wide fundraising effort to assist the fire damaged elementary school in Seneca, KS. The board provided formal recognition to the district's Odyssey of the Mind program as it recently completed a very successful season at all levels. The SFTHS team recently took second place in state competition and will travel to Michigan in late May to compete in the national championship.

Scranton Grade Eight Class Trip Approved

The board received a request from Scranton Middle School teachers to sponsor a student trip to Branson, Missouri. The students and sponsors have successfully fundraised all costs for the trip. The board of education unanimously approved the out-of-state trip per board of education policy.

Maintenance Department Reports Sub-Soil Water Issues at Carbondale and Scranton

District Director of Maintenance Corky Green outlined for the board of education current and past issues with sub-soil moisture. Past practices to correct the problems and recent problem solutions provided by an engineering firm were discussed. The board unanimously agreed to continue a work agreement with the engineering firm of Terracon, Topeka to find answers to current problems. The board continued its discussion for a long-term sub-soil water issue at Carbondale.

Scranton PTO Group Proposes Playground Improvements

Scranton PTO representatives Chad Myrick, Joy Schmidt, and Linda Vandevord provided an overview of improvements planned for the playground. The projects could total as much as $20,000. Through exhaustive fundraising and cooperating partners, the PTO hopes to complete the project before the start of the 2007 - 08 school year. The board of education plans to share in the costs of the playground project and will take formal action at a future meeting.

Other Board Business . . .

  • Assistant Supt. Sheree Gill reviewed with the board of education the various needs within curriculum and instruction for the 2007 - 08 school year. With the large number of dollars needed for a new science textbook adoption and with the completion of social studies textbooks, it will be necessary to spread the costs over a two year period of time. The board concurred with the proposed plan.
  • The board reviewed program costs for the district's FAST LANE program. The board concurred with the proposal to increase participation fees by $3 per day at Carbondale and Scranton and $5 per day at Overbrook. Both Carbondale and Scranton are part of a federally funded program while Overbrook is not.
  • The board provided an open forum time for district patrons to comment about future facilities improvements. Five patrons participated in sharing ideas/comments.
  • The board approved the employment of current teachers for the 2007 -08 school year.
  • The board accepted the resignation letter from Robert Ball, instrumental teacher, at the conclusion of the current school year.
  • The superintendent reviewed upcoming meetings for new board members as they prepare to assume office on July 1.
  • Within the consent agenda, the board approved:
    • the March 12, 2007 minutes.
    • resignation letters from Jason Schaffer, high school mathematics and head coach, high school boys' basketball; Jo Hermann, FAST LANE Site Coordinator for the Overbrook Attendance Center; Jennifer DeShazer, lead food service at SAC; Diane Drown, lead food service at SFTHS; Diane Vaughn, assistant cross country coach at SFTHS; Amanda Lattimer, CAC cheer/dance sponsor; Kirk Wiscombe, assistant high school wrestling coach; Lonnie Morford, assistant high school wrestling and football coach; Curtis Lilly, assistant high school boys' basketball coach; Victoria Burns, student council sponsor at OAC and Jennifer Roettgen, TrailNet Clerk.

Executive Session

The board of education conducted a 30-minute executive session to review items affecting non-elected personnel.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, March 12, 2007


Regular Meeting

The Santa Fe Trail USD 434 Board of Education conducted its only meeting for March under the guidance of BOE President Brad Shaffer. Highlighting the evening's work was the official recognition of the 2007 State Wrestling Team who received a 3rd place trophy. Recognized by the board were student athletes: Josh Cauthon, Chris Ewing, Jake Kober, Charlie Shively, Ryan Weaver, Chase Wells, and coaches Regan Erickson, Kirk Wiscombe, Lonnie Morford, and Jerod Rigdon.

Presentations Received by the Board of Education

The Board received two presentations including one from District Staff Member Regan Erickson and the other from Mr. Don Shultz, representing the Overbrook Park Development Committee.

Regan Erickson, a tenth year veteran teacher/wrestling coach with USD 434, reviewed his program's successes and challenges. High on the list of needs within the high school wrestling program is the need for improved practice facilities. Mr. Erickson outlined needed facility improvements that will result in the program's continued success.

Don Shultz, representing the Overbrook Park Development Committee, provided a visual and oral update concerning the planned new park for the Overbrook community. The presentation revealed several features of the proposed park that could benefit outdoor learning activities for students.

Other Board Business . . .

  • Superintendent Terry Schmidt reviewed information concerning Drug Free Schools and Communities. Of particular interest to the board of education is a future presentation provided by a guest school district that has implemented a voluntary random drug testing program. The presentation may be scheduled before the end of the current school term for board members, district administrators, and school site council members.
  • The board received a preliminary report concerning the audits of all professional staff members' records and transcripts. Accurate audits completed by district staff will result in improved applications of the new certified teacher salary schedule for the 2007 - 08 school term.
  • Assistant Supt. Sheree Gill reviewed detailed plans for the June Summer School Program. Authorization was given to proceed with communications, planning, and the employment of professional staff.
  • The governing body received a curriculum and instruction report that included Kansas Assessment Testing; new curriculum adoptions and activities underway to review new textbooks for science, social studies, and psychology.
  • The board conducted another in the series of open forums to receive comments about school district facilities. Several district patrons and board candidates were in attendance.
  • Within the consent agenda, the board approved the minutes for the February 26 regular meeting and provided final approval for a new board policy concerning electronic documents in the school district.
  • The board reviewed communications from each attendance center and received updates concerning classified employee assignments for the remainder of the school year.
  • The board affirmed its intent to have a make-up day for staff development activities. The exact day for the make-up will be determined after the professional staff is surveyed. The make-up day for teacher staff development will not affect the remaining school days for students.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, April 9 beginning at 6 pm. The meeting will be held at the Scranton Attendance Center.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, February 26, 2007


Regular Meeting

The board of education convened its meeting at the Overbrook Attendance Center Library with all board members in attendance. Board President Brad Shaffer led the board through an agenda dominated by funding requests and program updates.

Santa Fe Trail High School Baseball and Softball Playing Sites

The board of education reviewed its involvement with the communities of Overbrook and Carbondale in the use of baseball diamonds and softball diamonds respectively. Since the inception of the two competitive sports for high school students, the district has benefited from the use of facilities at no cost. With the planned facility changes at the Overbrook City Park and the need to continue the very satisfactory playing fields at Carbondale, a decision was made to provide a one time $5,000 payment to both the Overbrook Ball Association and to the Carbondale Recreation Commission contingent on the successful implementation of facility improvements with the planned special grant funding. The board also determined that each year it would review a nominal sustained financial commitment. The board action passed on a vote of 5 - 1 with member Randy Boudeman not present for the voting due to a potential conflict of interest.

Overbrook Playground and Scranton Track Practice Sites Receive Action

The board reviewed the needs presented to improve the playground gate area at Overbrook and reviewed the need to provide better and safer ground areas for Scranton students who participate in track/field activities. As a result of board action, approval was granted to spend $1406 for the installation of a new north gate and other minor changes for the Overbrook Attendance Center and approval was granted for site work at the Scranton Attendance Center in the amount of $2595. Work is to begin as soon as the weather is favorable.

In Other Board of Education Business . . .

  • The board conducted an open forum time to receive comments and questions about future school facilities improvements.
  • The board conducted an executive session to discuss non-elected personnel.
  • The board authorized the school superintendent to work with a vendor to renew the district's license for Educational Broadband Services and to seek a suitable lease for the district's assigned radio frequency from interested companies.
  • The board provided tentative approval for a new board policy concerning electronic documents.
  • The board approved the consent agenda that included approval of the 2.12.07 minutes; approval of the monthly business reports; approval of employment contracts for Mindy Strohm, food service; Jaclyn Sells, assistant softball coach; Bud Valerius, assistant baseball coach; Breanne Poston, fulltime substitute teacher; and acceptance of a resignation letter from Debbie Musgrave, cheerleader sponsor.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, March 12, 2007 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, January 29, 2007


Regular Meeting

The board of education convened at 6 pm for its regular meeting at the District Administrative Center. All board members were present to participate in a two and one-half hour work session to complete job performance reviews of district administrators and department directors.

BOE Reviews Failed Bond Issue and Received Patron Comments

The board of education discussed the bond issue defeat of January 23 and determined the next several months would be a time of listening to community members and gathering information before any future bond referendum is planned. Several patrons were present during this discussion and shared their ideas with the board. Patron comment time will be provided on each board meeting agenda in the weeks and months ahead. All future board meetings will have an open forum time at 7 pm.

BOE Conducts Lengthy Executive Session

The board of education met for nearly three hours in executive session to review and complete formal performance reviews of all district administrators and directors. In addition to the discussion of personnel, the board briefly discussed professional employee negotiations. Following the executive session, Supt. Terry Schmidt recommended to the board that all building principals, department directors, and the assistant superintendent receive one year contract extensions. The board unanimously approved the suggested action.

The board completed the annual performance review of Supt. Terry Schmidt. Following the review, the board unanimously extended the superintendent's contract by an additional year and authorized a 3.2% salary increase for the current contract year.

Consent Agenda Items

  • The board approved all monthly business reports as presented.
  • The board approved corrected minutes from the January 8, 2007 meeting.
  • The board accepted a letter of resignation from food service worker Pamela Beach.

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, February 12 beginning at 6 pm. The meeting will be held at Santa Fe Trail High School, Room 109.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, January 8, 2007


Regular Meeting

The Santa Fe Trail Board of Education met for its first meeting in January to consider a lengthy agenda that included two executive sessions and numerous report updates. Due to conflicting school activities only five members could attend. BOE President Brad Shaffer released a surprise press announcement as follows: "Santa Fe Trail USD 434 was contacted in recent days by an anonymous donor who would like to show continued support for the school district's future. The generous friend of Santa Fe Trail USD 434 has watched from a distance the efforts made within the school community to pass a bond referendum without success. Because of this donor's appreciation to the school district and for the education programs of the district, the donor announces a gift of $100,000 to assist Santa Fe Trail USD 434 with the improvement of its facilities. The Santa Fe Trail USD 434 Board of Education is overwhelmed by the support of its past students and patrons. It is with great gratitude the board welcomes and receives this most generous gift."

Santa Fe Trail Education Foundation

The board of education affirmed the first set of directors for the newly formed education foundation and authorized the school district attorney to finalize all remaining documents including the final application for tax exempt status. Those named to the new board of directors include: Mr. Dean Tucker, Carbondale, Mrs. Nancy Fike, Carbondale, Mrs. Karen Barezinsky, Scranton, Mr. Gary DeShazer, Scranton, Mr. Don Hylton, Overbrook, Mr. Derrick Dahl, Overbrook, Mr. Randy Boudeman, USD 434 BOE Representative and Mr. Terry Schmidt, Supt. of Schools, USD 434 - ex officio.

Capital Outlay Fund Priorities in FY 07 and Beyond

The board reviewed the current capital outlay fund that is projected to have $600,000 by the end of the current fiscal year. Due to needed kitchen updates at Overbrook and Carbondale in addition to other equipment acquisitions, the board has determined the capital outlay fund needs to be limited for its uses in order to better manage needs in the school district. The board's ongoing commitment to keep the district's instrumental program up-to-standard will result in other district budgets used and not solely rely on the capital outlay fund. The board will continue to look at needs in the instrumental music program at its February meetings.

Extra-curricular Leagues in Santa Fe Trail USD 434

District administrators provided updated reports concerning league affiliations for Santa Fe Trail High School and the Scranton Attendance Center. Principal Brian Kraus reported that talks continue to form a 'super' league structure comprised of three six team divisions. An update will return to the board in late spring. Director of Activities Dave Watkins reported the slow demise of the Sunflower League for Scranton. With only one or two small schools left in the league within a year or two, Scranton will be forced to develop its own independent schedule of games for junior high students.

Other Board of Education Business . . .

  • Preliminary work was completed to establish a comprehensive study group for junior high organization in the years ahead. More information will be reviewed by the board in February.
  • School calendar concepts for the 2007 - 08 school year were adopted by the board. A sample calendar for staff input will soon be distributed followed by a final boe review in February.
  • The board briefly discussed the forthcoming bond referendum that will take place on Tuesday, January 23.
  • Following the completion of a second executive session, the board voted to sustain actions taken by the high school administrators in various attendance related issues.
  • After a presentation in executive session by representatives of the Santa Fe Trail Education Association, the board determined it would grant experience steps for those holding supplemental contract assignments.
  • The consent agenda was approved without discussion for the minutes of December 11 and a supplemental contract assignment for Ryan Vaughn, assistant track at Carbondale.

Board Meeting Adjournment

The next meeting of the Santa Fe Trail board will be Monday, January 29, 6 pm at the District Administrative Center. This meeting will be a work session conducted in executive session to consider the performance reviews of professional staff.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, December 11, 2006


Regular Meeting

The board of education convened its meeting at 6 pm in the Board Room of the District Administrative Center. Grace Community Church Senior Pastor Elvin Dillard provided pre-board meeting activities. The board welcomed Mr. Craig Meier of Overbrook. A web developer, Mr. Meier was recognized by the board for his many hours of volunteerism to help support the recent bond referendum through his work with TrailBond.org. Mr. Meier also explained to the board of education how his company could partner with Santa Fe Trail to use Internet based advertising for a school donation. Mr. Meier and his company will share additional information at a follow-up board meeting. The board of education provided formal recognition to Vice-President Fred Berry and Member Debbie Prochaska for their involvement in continuing education activities for the past year.

School Audit Report Provides Good News . . .

Dave Bogner, CPA, from the firm of Bogner & Long in Lawrence presented the annual audit report for fiscal year '06. According to the auditor, district financial records were in excellent shape and all funds were audited as acceptable with no difficulties. Bogner & Long was once again approved to provide the new audit for fiscal year '07.

Santa Fe Trail Board of Education Approves the Establishment of an Education Foundation

After several years of discussion and waiting, the Santa Fe Trail Board of Education gave enthusiastic support to documents provided by School Superintendent Terry Schmidt to establish the Santa Fe Trail Education Foundation. The Articles of Incorporation were approved by naming Mr. Don Hylton, long-time district treasurer, as the Incorporator. He will also join the foundation as a future director. Board of Education members submitted nominations for others to serve on the foundation board. Formal affirmations of the suggested directors will be provided at the next regular meeting.

Curriculum & Instruction Reports Reveal Learning Gains in USD 434

Assistant Superintendent Sheree Gill provided extensive reports about students and learning through the annual testing programs in Santa Fe Trail Schools. The district's program called Measures of Academic Progress (M.A.P.) found significant gains over the past year. The M.A.P. testing program closely aligns with the mandated State of Kansas Assessment Program. The assessment tool guides the professional teaching staff in determining how best to meet the needs of learners in grades three through eleven.

Official results of the 2006 Kansas Assessment Testing Program found huge gains in students' scores. Assistant Supt. Sheree Gill attributed the success to a strong curriculum, to aggressive instructional leadership from building principals, and to a well-informed, skilled group of teachers who help students prepare for the state-mandated tests. The Santa Fe Trail School District for the fourth consecutive year has reached the required status of Adequate Yearly Progress mandated by the federal law called No Child Left Behind.

Most importantly, the schools of Santa Fe Trail have reached 15 Standards of Excellence designations as compared to 8 awarded one year ago. Leading the way was the Overbrook Attendance Center with 6, followed by the Carbondale Attendance Center with 5, the Scranton Attendance Center with 3, and Santa Fe Trail High School with 1.

School Security Issues at the Carbondale Attendance Center

Board of Education members reviewed several school security issues at the Carbondale site. Since touring the school and studying the effects of poor security, the board asked for several ideas and proposals. Director of Maintenance & Operations Corky Green, along with CAC Principal Cherie Nicholson, presented options to increase building safety for students and school staff. Concepts tentatively agreed to include the installation of doors where none exist going into the primary wing and a new entry into the administrative office area to ensure all visitors report in before visiting any classroom or other school areas. District staff were instructed to return on January 8 with the results of competitive bidding.

January 23, 2007 School Bond Referendum Update

The board reviewed planning tasks for the next election in Santa Fe Trail USD 434. It was reported that several teams of community workers are well underway with certain activities in preparation for the January 23rd election. The board determined that a general information brochure will be mailed not later than January 5, 2007. In addition, the community volunteer website TrailBond.org will become current and functioning within a few days. The bond referendum for January 23 will be identical to the November 7 initiative that failed by 22 votes. School district architects and planners have indicated a January election can maintain the same budget amounts but if an election would be conducted later in the spring, substantial cost increases could be experienced.

Board Members Worked in Executive Session

The board of education conducted a 60-minute executive session to review a student matter, to discuss professional employee negotiations, and most importantly, to review non-tenured teacher performance reviews. At the conclusion of the executive session no official action was taken.

Other Board Business:

  • The board approved standard monthly business reports that included meeting minutes from November 13 and 15, the monthly treasurer's report, all schools' activity fund reports, and the payment journals.
  • The board approved supplemental contracts for Kayla Chiddix, Carbondale grade 8 class sponsor and NCA team member and April Koontz, Carbondale quiz bowl sponsor.
  • Approval was granted for the audit contract to Bogner & Long in FY 07.
  • Final approval for new board member voting districts was given.
  • The board approved a $200 donation to the 2007 SFTHS After Prom Activity Fund.
  • The board received a letter from a group of Overbrook students requesting additional teacher time for art education. A letter of response to the students was endorsed.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, January 8 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room. The board determined the second meeting in January will be moved to January 29, 6 pm at Santa Fe Trail High School.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, November 13, 2006


Regular Meeting

The board of education convened its meeting at 6 pm on Monday, November 13 with all members present. BOE President Brad Shaffer led the board through an agenda highlighted by guest presenters and a discussion of the November 7 school bond election.

Overbrook Park Development Committee

Jon Brady representing the Overbrook Park Development Committee reviewed plans underway to significantly improve park facilities in Overbrook that would include the redevelopment of the baseball playing facilities. Santa Fe Trail High School uses the ball diamonds in Overbrook for its competition activities. According to Mr. Brady, the ball fields will undergo extensive renovation. The Development Committee would like to have school staff representation on any planning for the site's improvement. The Board of Education endorsed this collaborative effort and instructed the District Director of Activities to become the contact point in USD 434 with the Overbrook Park Development Committee.

School Bond Election Defeat and Next Actions

Board of Education members discussed at great length the recent narrow defeat of the district's facilities improvement plan. Numerous patrons were in the audience to hear the discussion and offered opinions (pro/con). Board members discussed a quick return to the voters since 49.6% voted in favor on November 7. The board of education unanimously decided to return with a third election on Tuesday, January 23, 2007. The plan and dollar amount will not change. A district-wide publication will be mailed in the first week of January reviewing the bond referendum and the planned facility improvements. The board authorized district staff, the district's bond legal counsel, and the district's bond adviser to complete all necessary documents to have an election on January 23, 2007.

Reapportionment of School Board Member Voting Districts

As required by Kansas Statute, the board of education took action to formally reapportion the voting districts for board member elections on April 3, 2007. The current voting district