USD #434 Santa Fe Trail

2006-2007 Board of Education Meeting Summaries

July 1, 2006
August 14, 2006
August 28, 2006
September 11, 2006
September 25, 2006
October 10, 2006
October 23, 2006
November 13, 2006
December 11, 2006
January 8, 2007
January 29, 2007
February 26, 2007
March 12, 2007
April 9, 2007
April 23, 2007
May 7, 2007
May 9, 2007
May 14, 2007
May 31, 2007
June 11, 2007

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SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, June 11, 2007


Regular Meeting

The board of education convened its final meeting for the current fiscal year at 6 pm at the District Administrative Center with all members in attendance. The highlights of this last meeting included budget priorities in FY 08; decision-making for supplemental contracts; receiving a brief presentation from district patrons; and most of all, recognizing retiring board members.

Retiring Board of Education Members Recognized

Santa Fe Trail USD 434 extended its appreciation and affirmation to three members who are ending their terms of service on June 30. The longest serving member, Fred Berry of Scranton, leaves the governing body after 14 years of service. Helping him receive the district's affirmation were many of his family members who were in attendance. Fred Berry not only provided consistent and steady influence with district governance, he also served as the local district's representative to the Three Lakes Education Board of Directors which added yet one more monthly meeting to his already full schedule. Board President Brad Shaffer received recognition for giving eight years of continuous service that not only included two formal board meetings each month but also included countless hours of service with the District Technology Committee and many arduous hours of promoting improved facilities for the children of Santa Fe Trail. Jim Jolly was given a plaque noting appreciation for his four years of service representing the Overbrook area. His willingness to provide technical advisement for the Maintenance & Operations department of the school district was noted. All board members were greeted by audience members during the refreshment break. Superintendent Terry Schmidt and Assistant Superintendent Sheree Gill noted the extreme sacrifices given by board members and their family members. Both officials expressed gratitude and appreciation for the quality leadership; perseverance in challenging times; and especially the focus always given to the purpose of serving children.

Defibrillators May Be Placed in All District Schools

Scranton Patron Ken Silver and Scranton Principal Michael Flax requested board support of emergency medical equipment placed in all schools. Currently the district has one defibrillator and it is placed at Santa Fe Trail High School. Safety and security issues were reviewed by the presenters. The board affirmed the use of defibrillators at all schools and authorized district administrators to return this item in early August for final consideration.

Patrons Present Concerns Regarding Coaching and Athletics

A group of parents requested and received time to share their concerns with the board of education about district athletics and coaching assignments. The group was led by Mrs. Nancy Fike and Mr. Zach Anshutz who provided a prepared statement. The concerns directed to the board included the processes used to select head coaches for district teams and their concerns about the district's commitment to provide winning programs. The board of education received the patrons' comments without follow-up questions but expressed appreciation for their willingness to attend a board meeting and offer input.

Executive Session

The board of education conducted a sixty-minute executive session to review non-elected personnel and professional employee negotiations. Included in the closed door session were all district administrators who provided annual recommendations for coaching and organizational sponsorships. Following the executive session, the board took action as follows:

  • With a vote of 5 to 2, the board gave approval for all recommended supplemental contract assignments in the 2007 - 08 school year. Significant changes will be made in high school sports leadership in 2007 - 08 as new head coaches will be found in volleyball with Tammy Luther; football with Lucas Boss; and boys basketball with Barry Richards. A complete list of all supplemental contract assignments can be found here.
  • On a vote of 4 to 3 the board determined it would continue to support the steps necessary to assist High School Spanish Instructor Emma Fernandez.
  • The board voted unanimously to authorize an employment contract for Dianne Dodson, high school science and to authorize a contracted salary of $72,000 for Interim Carbondale Principal Ed Gerhardt in the 2007 - 08 school year.

Other Board Actions . . .

  • The board, with a vote of 4 to 3, gave tentative approval to proceed with logistical planning to involve Wheat State Pizza of Overbrook as a food service vendor for Santa Fe Trail High School. Additional information and logistical details will be presented for final approval on July 2.
  • The board voted unanimously to support a recommendation by High School Associate Principal David Swaim and Industrial Technology Instructor Chris Shetlar to acquire approximately $27,000 in new equipment that would support various vocational needs in woodworking and carpentry.
  • The board voted unanimously to keep lunch prices and enrollment fees the same for the next school year. In addition, the board accepted the list of student supplied materials needed for 07 - 08.
  • The board reviewed a plan presented by District Director of Activities Dave Watkins to make changes in district passes. Additional information will be returned to the board at a later time.
  • The board received the annual list of maintenance projects planned and reviewed a list of requested equipment needs. After discussion and prioritizing, the board affirmed maintenance and upkeep items totaling more than $60,000. Final approval was also given to replace needed food service department equipment at the Carbondale Attendance Center in the amount of $25,849.
  • Tentative approval was given to proposed expenditure plans in Code 06 General Fund and in Code 08 Supplemental General Fund. With a vote of 4 to 3 the board gave approval to increase the local option budget by 1.75% in order to manage increasing costs for heating, cooling, fuel for transportation, and salaries.
  • The board approved standard monthly business reports; minutes from previous meetings; out-of-district enrollment for Mackenzie Hoss and Ashley & Morgan Hermann; accepted resignation letters from Ann Blosser (NCA chairperson at OAC), Bud Valerius (CAC paraprofessional), LeRoy Dagg (SFTHS English), Sandra Harris (substitute), Curtis Lilly (SFTHS science and district coaching); approved an employment contract for Scott Parke, lead maintenance worker at the high school; and approved final employment contracts for summer school staff.

Meeting Recess

The board recessed the meeting until Tuesday, June 19th at 5 pm at which time the board will conclude its agenda work with a brief executive session including board members and the superintendent. The next regular meeting of the board will be Monday, July 2, 2007 at 6 pm at the District Administrative Center.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Thursday, May 31, 2007


Special Meeting

The board of education convened a special meeting at 12:30 pm on Thursday, May 31, at the District Administrative Center. Board members present included President Brad Shaffer, Vice-President Fred Berry, Carolyn Hug, Debbie Prochaska, Randy Boudeman, and Jim Jolly. Board members-elect who attended included Clay Lee and Dana Mentzer. Administrators present included Superintendent Terry Schmidt, Interim Superintendent Steve Pegram, and Deputy Clerk of the Board Amy Hill.

Executive Session

The board of education conducted a fifteen minute executive session to discuss non-elected personnel. Following the executive session, the board voted unanimously to accept a letter of resignation from Carbondale Attendance Center Principal Cherie Nicholson. Mrs. Nicholson has accepted a position with the Kansas State Department of Education and will begin work there in July. The board of education discussed several options in filling the leadership void for the Carbondale Attendance Center in the 2007 - 08 school year. Due to the time constraints needed for recruitment, interviewing, and selection, a decision was made to appoint an Interim Principal for the next school year. With unanimous agreement, former Carbondale Attendance Center Principal Ed Gerhardt has been named and he has accepted the appointment. Principal Ed Gerhardt will begin his work at Carbondale in late July.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, June 11, beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, May 14, 2007


Regular Meeting

The board of education convened its meeting at 6 pm at the District Administrative Center. All members were present as President Brad Shaffer guided the governing body through a long agenda dominated by planning issues for the 2007 - 08 school year. Of special interest to the board were two guest presentations. Scranton Middle School Instructor Linda Lilja introduced Cody Hunter, grade eight student who recently won a VFW award for a Patriot's Pen contest by submitting an essay on the topic: Citizenship in America. The board also welcomed Mrs. Shari Untz who reviewed her recent travels and experiences while serving as President of the School Nutrition Association of Kansas.

Past Business Items

The board received an update regarding the completed study for Supplemental Salaries (coaching, sponsorships, etc) that could be effective for the 2007 - 08 school year. Additional work will be needed by the committee who formulated the plan before it can be finalized in the contract bargaining process.

The board received a brief update from High School Principal Brian Kraus concerning the final draft of the 2007 - 08 student activity handbooks. Final approval was granted by the board.

Santa Fe Trail High School Alternative School Exploration

Santa Fe Trail High School Principal Brian Kraus provided a review of all activities that have been completed to develop a future alternative school concept in USD 434. Mr. Kraus reviewed work accomplished with the Southeast Kansas Service Center to establish an alternative school within the school district. The planning phase with this group ended when financing became an issue for the sponsoring group.

Principal Kraus and Assistant Supt. Sheree Gill then reviewed work most recently completed to collaborate with a number of Shawnee County schools and other schools north of Topeka to develop an alternative learning site - possibly at the Forbes Field Complex. This exploration has not materialized due to the program service objective not being compatible with needs of schools in Santa Fe Trail. It was determined by the board of education that additional work should take place in the next school year to develop a budgeted plan for consideration.

Art Education in Santa Fe Trail Elementary Schools

The board of education received a lengthy report from Art Instructor Sally Riggs and the elementary school principals that described a need to provide more art instruction through the addition of a teacher. It was reported that currently the elementary art teacher has 45 total classes serving 716 students in three different buildings. With the workload involved, the presenters discussed the limited amount of time available for adequate instruction. Two of the elementary schools in the district operate a schedule that allows for students to have art education just twice per month. The art instructor indicated she faces significant restrictions in providing the desired art instruction for elementary learners including: instructional space, storage space, a limited schedule to serve all students, and difficulties in getting materials in classrooms each day since there is no special art room available at any of the schools.

The board expressed appreciation for the information provided. Budget restrictions will be examined with continued budget work at the June 11 regular meeting.

Special Reading Instruction at the Scranton Attendance Center

Assistant Supt. Sheree Gill and Scranton Principal Michael Flax presented a proposal to provide special reading instruction to qualified students at the Scranton School. The Federal Government (Title I) provides extra funds for schools that have a qualified number of low income students for extra help in learning reading and mathematics. Two schools qualify in Santa Fe Trail - Carbondale and Scranton. Currently the Carbondale school has a fulltime reading specialist funded by Title I along with several Title I paraprofessionals. The Scranton School only has paraprofessional help for students needing help in reading. The proposal as presented by the administrators would implement a half-time reading specialist using existing staff resources. With an unusually small class in a primary grade, certain combinations in instruction would free a teacher on staff to provide Title I reading. There would not be any additional budget costs with the staff reassignment in the 2007 - 08 school year. Much discussion occurred concerning the placement of a full-time reading specialist at the Scranton School. The board did vote by a 5 - 2 margin to approve the plan as presented with staff realignment due to small class sizes and limited budget authority in the next fiscal year.

Santa Fe Trail Technology Committee Annual Report

Technology Coordinator Sean Nelson provided an overview of the technology needs assessment as completed by the District Technology Committee. The needs identified by the staff provided a total fiscal note in excess of $190,000. The current budget for technology is $85,000 per year plus a limited number of available dollars in the vocational education fund. As reported by the Technology Coordinator, the committee had whittled the requested dollars to $105,000 for the next school year. After much discussion and debate, the board determined the new technology acquisitions should be limited to the current resources. The board voted 5 - 2 to not spend more than $85,000 in the next fiscal year for instructional technology.

Curriculum Coordinating Council (CCC) Report and Recommendations

The board of education received the annual report and suggestions for the instructional programs of Santa Fe Trail USD 434. The CCC is comprised of twenty members who represent district teachers, district principals, community members, and board of education members. The CCC is the clearing house for all suggested curriculum programs and resource materials. The board of education approved on a vote of 5 - 2 the reports provided and authorized a two-year expenditure plan for resource materials. Included were: a change in the grade two reading diagnostic assessment; approval for a course addition called 'Real Life Math Applications at SFTHS'; the k-12 science proposal; acceptance of the District Wellness Plan Evaluation; acceptance of the Accelerated Math Program; the updated social studies resources list; expenditures totaling $89,088 in FY 08 and $80,727 in FY 09.

In Other Board Business . . .

  • The board approved proposals from the superintendent for budget expenditure plans in FY 08 affecting the funds: 21st Century Community Learning Centers (FAST LANE), Capital Outlay, Driver Training, Bond & Interest; and all federal funds as appropriated.
  • The board approved the consent agenda which contained:
    • Minutes of the regular meeting from April 23 & 24 and minutes from the special meetings of May 7 & 9.
    • Acceptance of employment resignation letters from Kim Ganger, assistant officer manager at Overbrook; David Barnes, high school mathematics; and Bob Waggoner, high school lead maintenance.
    • Approval of out-of-district enrollment requests for April Hamilton, Christopher Hamilton, Michael Padgett, Bradlea Padgett, McKenzie Jacobs, Lexis Molloy, and Hayley Spicer.
  • Approved employment contracts for Barry Richards, high school mathematics, head boys' basketball coach, and assistant baseball coach and for Jill Robbs, high school mathematics.

Executive Session

The board of education conducted a 35-minute executive session to review a student matter, items affecting non-elected personnel, and professional employee negotiations.

Superintendent's Report

The board reviewed communications from each school and from department directors. The board discussed annual appointments to various committees, boards, and representations for the next fiscal year. The board reviewed upcoming calendar dates that will involve each.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, June 11 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, May 9, 2007


Special Meeting

The board of education convened a special meeting at 6:15 pm in the Conference Room of the District Administrative Center. Board members in attendance included Brad Shaffer, Fred Berry, Randy Boudeman, Jim Jolly, Carolyn Hug, and Brad Fischer.

Waiver of Notice

The board unanimously approved a Waiver of Notice to allow the board to meet in this special session.

Executive Session

The board conducted a seven minute executive session for the purpose of discussing non-elected personnel. Following the executive session the board authorized a contract for Steven E. Pegram to serve as Interim Superintendent of Schools effective July 2, 2007 through June 30, 2008 at a total compensation package of $103,000. Voting for the motion were Brad Shaffer, Fred Berry, Brad Fischer, Randy Boudeman, and Jim Jolly. Voting against was Carolyn Hug.

Next Meeting

The next regular meeting of the Santa Fe Trail Board of Education will take place on Monday, May 14 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, May 7, 2007


Special Meeting

The board of education convened a special meeting at 3 pm in the Board Room of the District Administrative Center. All board members were present including board members-elect Joe Gast, Clay Lee, and Dana Mentzer.

Waiver of Notice

The board unanimously approved a Waiver of Notice to allow the board to meet in this special session.

Executive Session

The board conducted a five hour executive session for the purpose of interviewing candidates for the position: Interim Superintendent of Schools.

Following the lengthy executive session, no action was taken.

Next Meeting

The next regular meeting of the Santa Fe Trail Board of Education will take place on Monday, May 14 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, April 23, 2007


Regular Meeting

The board of education convened its meeting at 6 pm in the Commons of the Carbondale Attendance Center. The board spent several minutes of the open meeting recognizing individual students and teachers. Superintendent Terry Schmidt announced to the Board the large number of students who have qualified for the status: State of Kansas Scholar. These students are Tara Arnwine, Alex Boss, Janel Clements, Monica Day, Jacob Havens, Andrew Linenberger, Tyler Metcalf, Brooke Pryor, Philip Schiffelbein. Superintendent Terry Schmidt introduced Second Grade Instructor Diane Lang, a Fulbright Award winner. Mrs. Lang discussed her award and her plans for the coming summer months as she travels to Japan. The Board of Education recognized SFT Division III - 2nd place Odyssey of the Mind winners Philip Schiffelbein, Vicky Robbins, Kaleigh Poole, Levi Sund, Krista Logan, Brenna Kaff, Chase McIver, and Coach Mrs. Tina McIver. Mrs. McIver discussed the plans of this group to travel to the World Championships in Lansing, Michigan.

Assistant Superintendent Sheree Gill introduced teachers selected for the 2007 - 08 Santa Fe Trail Teachers of the Year, and explained the selection process. The Board recognized Ann Blosser, Elementary Teacher of the Year and Paul Schmidt, Secondary Teacher of the Year.

Board of Education Forms Partnership with the Scranton PTO

The board of education received follow-up information from the Scranton PTO organization for the planned playground improvements during the coming summer months. The board voted unanimously to assist with the project through a contribution of $9,000.

Board Receives Report: Supplemental Contract Study

District Director of Activities Dave Watkins provided the Board an overview of the proposed new structure for supplemental contract assignments showing current costs and anticipated costs. The study will now move the Santa Fe Trail Education Association and the board's bargaining team for discussion in professional employee negotiations. The study and recommendations would result in new dollar amounts awarded to sponsors, coaches, and others who fall under the supplemental contract provisions. The estimated costs to implement the full study in 2007 - 08 are approximately $38,000. No final decision for the new supplemental salary amounts can be made until the conclusion of the professional employee negotiations process.

In Other Board of Education Business . . .

  • The board approved student handbooks from the elementary schools and high school for the 2007 - 08 school year.
  • The board received an update regarding sub-soil water issues at Scranton and Carbondale. J & R Construction, Carbondale will work with the district in problem resolution at the Carbondale Attendance Center. Additional work at the Scranton Attendance Center will be done by the engineering firm of Terracon, Topeka in the weeks ahead.
  • Updates were given for other maintenance projects including food service equipment repairs/replacements at Carbondale; the track re-surfacing project at the district's athletic field; and information from the recent Fire Marshall's inspection.
  • The board learned of a scheduled discussion meeting with selected staff to review facility needs in the wrestling program.
  • The board provided tentative approval for FY 08 budgets in food service, professional development, special education, and vocational education.
  • The board received comments from district patrons during the open forum time.
  • The board approved the consent agenda that contained approval of the April 9 minutes and approval of the standard monthly business reports.

Executive Session

The board of education conducted a 35-minute executive session to review items concerning non-elected personnel and professional employee negotiations. Following the executive session, the board took action to employ Kevin and Angela Stone as FAST LANE Site Coordinators at Overbrook and approved a contract for Amy Crotinger to serve as TrailNet Clerk.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Recessed Meeting

The Santa Fe Trail Board of Education recessed its meeting until Tuesday, April 24, 2007, 8 pm at the District Administrative Center.

Board of Education Reconvenes Meeting on Tuesday, April 24 - 8 pm

The board reconvened its meeting at the District Administrative Center and immediately recessed to executive session to discuss non-elected personnel items. In addition to the six board members present, newly elected board members Joe Gast, Clay Lee, and Dana Mentzer were invited to the executive session discussion. The board of education worked in executive session for 90 minutes. Following the executive session, the board of education took the following action:

  • Approved a teaching contract for Mr. Lance Quilling, instrumental music for the 2007 - 08 school year.
  • Accepted a letter of resignation from Terry Schmidt, Superintendent of Schools, effective June 30, 2007.
  • Approved the Kansas Association of School Boards to provide qualified applicants to serve as Interim Superintendent for one year.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, April 9, 2007


Regular Meeting

The board of education convened its meeting on Monday, April 9, 2007 in the media center of the Scranton School. The board welcomed newly elected members Joe Gast, Clay Lee, and Dana Mentzer who will each begin four year terms of service on July 1, 2007. The board provided formal recognition to Overbrook Kindergarten Instructor Rhonda Cathey who led her students in a school-wide fundraising effort to assist the fire damaged elementary school in Seneca, KS. The board provided formal recognition to the district's Odyssey of the Mind program as it recently completed a very successful season at all levels. The SFTHS team recently took second place in state competition and will travel to Michigan in late May to compete in the national championship.

Scranton Grade Eight Class Trip Approved

The board received a request from Scranton Middle School teachers to sponsor a student trip to Branson, Missouri. The students and sponsors have successfully fundraised all costs for the trip. The board of education unanimously approved the out-of-state trip per board of education policy.

Maintenance Department Reports Sub-Soil Water Issues at Carbondale and Scranton

District Director of Maintenance Corky Green outlined for the board of education current and past issues with sub-soil moisture. Past practices to correct the problems and recent problem solutions provided by an engineering firm were discussed. The board unanimously agreed to continue a work agreement with the engineering firm of Terracon, Topeka to find answers to current problems. The board continued its discussion for a long-term sub-soil water issue at Carbondale.

Scranton PTO Group Proposes Playground Improvements

Scranton PTO representatives Chad Myrick, Joy Schmidt, and Linda Vandevord provided an overview of improvements planned for the playground. The projects could total as much as $20,000. Through exhaustive fundraising and cooperating partners, the PTO hopes to complete the project before the start of the 2007 - 08 school year. The board of education plans to share in the costs of the playground project and will take formal action at a future meeting.

Other Board Business . . .

  • Assistant Supt. Sheree Gill reviewed with the board of education the various needs within curriculum and instruction for the 2007 - 08 school year. With the large number of dollars needed for a new science textbook adoption and with the completion of social studies textbooks, it will be necessary to spread the costs over a two year period of time. The board concurred with the proposed plan.
  • The board reviewed program costs for the district's FAST LANE program. The board concurred with the proposal to increase participation fees by $3 per day at Carbondale and Scranton and $5 per day at Overbrook. Both Carbondale and Scranton are part of a federally funded program while Overbrook is not.
  • The board provided an open forum time for district patrons to comment about future facilities improvements. Five patrons participated in sharing ideas/comments.
  • The board approved the employment of current teachers for the 2007 -08 school year.
  • The board accepted the resignation letter from Robert Ball, instrumental teacher, at the conclusion of the current school year.
  • The superintendent reviewed upcoming meetings for new board members as they prepare to assume office on July 1.
  • Within the consent agenda, the board approved:
    • the March 12, 2007 minutes.
    • resignation letters from Jason Schaffer, high school mathematics and head coach, high school boys' basketball; Jo Hermann, FAST LANE Site Coordinator for the Overbrook Attendance Center; Jennifer DeShazer, lead food service at SAC; Diane Drown, lead food service at SFTHS; Diane Vaughn, assistant cross country coach at SFTHS; Amanda Lattimer, CAC cheer/dance sponsor; Kirk Wiscombe, assistant high school wrestling coach; Lonnie Morford, assistant high school wrestling and football coach; Curtis Lilly, assistant high school boys' basketball coach; Victoria Burns, student council sponsor at OAC and Jennifer Roettgen, TrailNet Clerk.

Executive Session

The board of education conducted a 30-minute executive session to review items affecting non-elected personnel.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, March 12, 2007


Regular Meeting

The Santa Fe Trail USD 434 Board of Education conducted its only meeting for March under the guidance of BOE President Brad Shaffer. Highlighting the evening's work was the official recognition of the 2007 State Wrestling Team who received a 3rd place trophy. Recognized by the board were student athletes: Josh Cauthon, Chris Ewing, Jake Kober, Charlie Shively, Ryan Weaver, Chase Wells, and coaches Regan Erickson, Kirk Wiscombe, Lonnie Morford, and Jerod Rigdon.

Presentations Received by the Board of Education

The Board received two presentations including one from District Staff Member Regan Erickson and the other from Mr. Don Shultz, representing the Overbrook Park Development Committee.

Regan Erickson, a tenth year veteran teacher/wrestling coach with USD 434, reviewed his program's successes and challenges. High on the list of needs within the high school wrestling program is the need for improved practice facilities. Mr. Erickson outlined needed facility improvements that will result in the program's continued success.

Don Shultz, representing the Overbrook Park Development Committee, provided a visual and oral update concerning the planned new park for the Overbrook community. The presentation revealed several features of the proposed park that could benefit outdoor learning activities for students.

Other Board Business . . .

  • Superintendent Terry Schmidt reviewed information concerning Drug Free Schools and Communities. Of particular interest to the board of education is a future presentation provided by a guest school district that has implemented a voluntary random drug testing program. The presentation may be scheduled before the end of the current school term for board members, district administrators, and school site council members.
  • The board received a preliminary report concerning the audits of all professional staff members' records and transcripts. Accurate audits completed by district staff will result in improved applications of the new certified teacher salary schedule for the 2007 - 08 school term.
  • Assistant Supt. Sheree Gill reviewed detailed plans for the June Summer School Program. Authorization was given to proceed with communications, planning, and the employment of professional staff.
  • The governing body received a curriculum and instruction report that included Kansas Assessment Testing; new curriculum adoptions and activities underway to review new textbooks for science, social studies, and psychology.
  • The board conducted another in the series of open forums to receive comments about school district facilities. Several district patrons and board candidates were in attendance.
  • Within the consent agenda, the board approved the minutes for the February 26 regular meeting and provided final approval for a new board policy concerning electronic documents in the school district.
  • The board reviewed communications from each attendance center and received updates concerning classified employee assignments for the remainder of the school year.
  • The board affirmed its intent to have a make-up day for staff development activities. The exact day for the make-up will be determined after the professional staff is surveyed. The make-up day for teacher staff development will not affect the remaining school days for students.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, April 9 beginning at 6 pm. The meeting will be held at the Scranton Attendance Center.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, February 26, 2007


Regular Meeting

The board of education convened its meeting at the Overbrook Attendance Center Library with all board members in attendance. Board President Brad Shaffer led the board through an agenda dominated by funding requests and program updates.

Santa Fe Trail High School Baseball and Softball Playing Sites

The board of education reviewed its involvement with the communities of Overbrook and Carbondale in the use of baseball diamonds and softball diamonds respectively. Since the inception of the two competitive sports for high school students, the district has benefited from the use of facilities at no cost. With the planned facility changes at the Overbrook City Park and the need to continue the very satisfactory playing fields at Carbondale, a decision was made to provide a one time $5,000 payment to both the Overbrook Ball Association and to the Carbondale Recreation Commission contingent on the successful implementation of facility improvements with the planned special grant funding. The board also determined that each year it would review a nominal sustained financial commitment. The board action passed on a vote of 5 - 1 with member Randy Boudeman not present for the voting due to a potential conflict of interest.

Overbrook Playground and Scranton Track Practice Sites Receive Action

The board reviewed the needs presented to improve the playground gate area at Overbrook and reviewed the need to provide better and safer ground areas for Scranton students who participate in track/field activities. As a result of board action, approval was granted to spend $1406 for the installation of a new north gate and other minor changes for the Overbrook Attendance Center and approval was granted for site work at the Scranton Attendance Center in the amount of $2595. Work is to begin as soon as the weather is favorable.

In Other Board of Education Business . . .

  • The board conducted an open forum time to receive comments and questions about future school facilities improvements.
  • The board conducted an executive session to discuss non-elected personnel.
  • The board authorized the school superintendent to work with a vendor to renew the district's license for Educational Broadband Services and to seek a suitable lease for the district's assigned radio frequency from interested companies.
  • The board provided tentative approval for a new board policy concerning electronic documents.
  • The board approved the consent agenda that included approval of the 2.12.07 minutes; approval of the monthly business reports; approval of employment contracts for Mindy Strohm, food service; Jaclyn Sells, assistant softball coach; Bud Valerius, assistant baseball coach; Breanne Poston, fulltime substitute teacher; and acceptance of a resignation letter from Debbie Musgrave, cheerleader sponsor.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, March 12, 2007 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, January 29, 2007


Regular Meeting

The board of education convened at 6 pm for its regular meeting at the District Administrative Center. All board members were present to participate in a two and one-half hour work session to complete job performance reviews of district administrators and department directors.

BOE Reviews Failed Bond Issue and Received Patron Comments

The board of education discussed the bond issue defeat of January 23 and determined the next several months would be a time of listening to community members and gathering information before any future bond referendum is planned. Several patrons were present during this discussion and shared their ideas with the board. Patron comment time will be provided on each board meeting agenda in the weeks and months ahead. All future board meetings will have an open forum time at 7 pm.

BOE Conducts Lengthy Executive Session

The board of education met for nearly three hours in executive session to review and complete formal performance reviews of all district administrators and directors. In addition to the discussion of personnel, the board briefly discussed professional employee negotiations. Following the executive session, Supt. Terry Schmidt recommended to the board that all building principals, department directors, and the assistant superintendent receive one year contract extensions. The board unanimously approved the suggested action.

The board completed the annual performance review of Supt. Terry Schmidt. Following the review, the board unanimously extended the superintendent's contract by an additional year and authorized a 3.2% salary increase for the current contract year.

Consent Agenda Items

  • The board approved all monthly business reports as presented.
  • The board approved corrected minutes from the January 8, 2007 meeting.
  • The board accepted a letter of resignation from food service worker Pamela Beach.

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, February 12 beginning at 6 pm. The meeting will be held at Santa Fe Trail High School, Room 109.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, January 8, 2007


Regular Meeting

The Santa Fe Trail Board of Education met for its first meeting in January to consider a lengthy agenda that included two executive sessions and numerous report updates. Due to conflicting school activities only five members could attend. BOE President Brad Shaffer released a surprise press announcement as follows: "Santa Fe Trail USD 434 was contacted in recent days by an anonymous donor who would like to show continued support for the school district's future. The generous friend of Santa Fe Trail USD 434 has watched from a distance the efforts made within the school community to pass a bond referendum without success. Because of this donor's appreciation to the school district and for the education programs of the district, the donor announces a gift of $100,000 to assist Santa Fe Trail USD 434 with the improvement of its facilities. The Santa Fe Trail USD 434 Board of Education is overwhelmed by the support of its past students and patrons. It is with great gratitude the board welcomes and receives this most generous gift."

Santa Fe Trail Education Foundation

The board of education affirmed the first set of directors for the newly formed education foundation and authorized the school district attorney to finalize all remaining documents including the final application for tax exempt status. Those named to the new board of directors include: Mr. Dean Tucker, Carbondale, Mrs. Nancy Fike, Carbondale, Mrs. Karen Barezinsky, Scranton, Mr. Gary DeShazer, Scranton, Mr. Don Hylton, Overbrook, Mr. Derrick Dahl, Overbrook, Mr. Randy Boudeman, USD 434 BOE Representative and Mr. Terry Schmidt, Supt. of Schools, USD 434 - ex officio.

Capital Outlay Fund Priorities in FY 07 and Beyond

The board reviewed the current capital outlay fund that is projected to have $600,000 by the end of the current fiscal year. Due to needed kitchen updates at Overbrook and Carbondale in addition to other equipment acquisitions, the board has determined the capital outlay fund needs to be limited for its uses in order to better manage needs in the school district. The board's ongoing commitment to keep the district's instrumental program up-to-standard will result in other district budgets used and not solely rely on the capital outlay fund. The board will continue to look at needs in the instrumental music program at its February meetings.

Extra-curricular Leagues in Santa Fe Trail USD 434

District administrators provided updated reports concerning league affiliations for Santa Fe Trail High School and the Scranton Attendance Center. Principal Brian Kraus reported that talks continue to form a 'super' league structure comprised of three six team divisions. An update will return to the board in late spring. Director of Activities Dave Watkins reported the slow demise of the Sunflower League for Scranton. With only one or two small schools left in the league within a year or two, Scranton will be forced to develop its own independent schedule of games for junior high students.

Other Board of Education Business . . .

  • Preliminary work was completed to establish a comprehensive study group for junior high organization in the years ahead. More information will be reviewed by the board in February.
  • School calendar concepts for the 2007 - 08 school year were adopted by the board. A sample calendar for staff input will soon be distributed followed by a final boe review in February.
  • The board briefly discussed the forthcoming bond referendum that will take place on Tuesday, January 23.
  • Following the completion of a second executive session, the board voted to sustain actions taken by the high school administrators in various attendance related issues.
  • After a presentation in executive session by representatives of the Santa Fe Trail Education Association, the board determined it would grant experience steps for those holding supplemental contract assignments.
  • The consent agenda was approved without discussion for the minutes of December 11 and a supplemental contract assignment for Ryan Vaughn, assistant track at Carbondale.

Board Meeting Adjournment

The next meeting of the Santa Fe Trail board will be Monday, January 29, 6 pm at the District Administrative Center. This meeting will be a work session conducted in executive session to consider the performance reviews of professional staff.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, December 11, 2006


Regular Meeting

The board of education convened its meeting at 6 pm in the Board Room of the District Administrative Center. Grace Community Church Senior Pastor Elvin Dillard provided pre-board meeting activities. The board welcomed Mr. Craig Meier of Overbrook. A web developer, Mr. Meier was recognized by the board for his many hours of volunteerism to help support the recent bond referendum through his work with TrailBond.org. Mr. Meier also explained to the board of education how his company could partner with Santa Fe Trail to use Internet based advertising for a school donation. Mr. Meier and his company will share additional information at a follow-up board meeting. The board of education provided formal recognition to Vice-President Fred Berry and Member Debbie Prochaska for their involvement in continuing education activities for the past year.

School Audit Report Provides Good News . . .

Dave Bogner, CPA, from the firm of Bogner & Long in Lawrence presented the annual audit report for fiscal year '06. According to the auditor, district financial records were in excellent shape and all funds were audited as acceptable with no difficulties. Bogner & Long was once again approved to provide the new audit for fiscal year '07.

Santa Fe Trail Board of Education Approves the Establishment of an Education Foundation

After several years of discussion and waiting, the Santa Fe Trail Board of Education gave enthusiastic support to documents provided by School Superintendent Terry Schmidt to establish the Santa Fe Trail Education Foundation. The Articles of Incorporation were approved by naming Mr. Don Hylton, long-time district treasurer, as the Incorporator. He will also join the foundation as a future director. Board of Education members submitted nominations for others to serve on the foundation board. Formal affirmations of the suggested directors will be provided at the next regular meeting.

Curriculum & Instruction Reports Reveal Learning Gains in USD 434

Assistant Superintendent Sheree Gill provided extensive reports about students and learning through the annual testing programs in Santa Fe Trail Schools. The district's program called Measures of Academic Progress (M.A.P.) found significant gains over the past year. The M.A.P. testing program closely aligns with the mandated State of Kansas Assessment Program. The assessment tool guides the professional teaching staff in determining how best to meet the needs of learners in grades three through eleven.

Official results of the 2006 Kansas Assessment Testing Program found huge gains in students' scores. Assistant Supt. Sheree Gill attributed the success to a strong curriculum, to aggressive instructional leadership from building principals, and to a well-informed, skilled group of teachers who help students prepare for the state-mandated tests. The Santa Fe Trail School District for the fourth consecutive year has reached the required status of Adequate Yearly Progress mandated by the federal law called No Child Left Behind.

Most importantly, the schools of Santa Fe Trail have reached 15 Standards of Excellence designations as compared to 8 awarded one year ago. Leading the way was the Overbrook Attendance Center with 6, followed by the Carbondale Attendance Center with 5, the Scranton Attendance Center with 3, and Santa Fe Trail High School with 1.

School Security Issues at the Carbondale Attendance Center

Board of Education members reviewed several school security issues at the Carbondale site. Since touring the school and studying the effects of poor security, the board asked for several ideas and proposals. Director of Maintenance & Operations Corky Green, along with CAC Principal Cherie Nicholson, presented options to increase building safety for students and school staff. Concepts tentatively agreed to include the installation of doors where none exist going into the primary wing and a new entry into the administrative office area to ensure all visitors report in before visiting any classroom or other school areas. District staff were instructed to return on January 8 with the results of competitive bidding.

January 23, 2007 School Bond Referendum Update

The board reviewed planning tasks for the next election in Santa Fe Trail USD 434. It was reported that several teams of community workers are well underway with certain activities in preparation for the January 23rd election. The board determined that a general information brochure will be mailed not later than January 5, 2007. In addition, the community volunteer website TrailBond.org will become current and functioning within a few days. The bond referendum for January 23 will be identical to the November 7 initiative that failed by 22 votes. School district architects and planners have indicated a January election can maintain the same budget amounts but if an election would be conducted later in the spring, substantial cost increases could be experienced.

Board Members Worked in Executive Session

The board of education conducted a 60-minute executive session to review a student matter, to discuss professional employee negotiations, and most importantly, to review non-tenured teacher performance reviews. At the conclusion of the executive session no official action was taken.

Other Board Business:

  • The board approved standard monthly business reports that included meeting minutes from November 13 and 15, the monthly treasurer's report, all schools' activity fund reports, and the payment journals.
  • The board approved supplemental contracts for Kayla Chiddix, Carbondale grade 8 class sponsor and NCA team member and April Koontz, Carbondale quiz bowl sponsor.
  • Approval was granted for the audit contract to Bogner & Long in FY 07.
  • Final approval for new board member voting districts was given.
  • The board approved a $200 donation to the 2007 SFTHS After Prom Activity Fund.
  • The board received a letter from a group of Overbrook students requesting additional teacher time for art education. A letter of response to the students was endorsed.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, January 8 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room. The board determined the second meeting in January will be moved to January 29, 6 pm at Santa Fe Trail High School.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, November 13, 2006


Regular Meeting

The board of education convened its meeting at 6 pm on Monday, November 13 with all members present. BOE President Brad Shaffer led the board through an agenda highlighted by guest presenters and a discussion of the November 7 school bond election.

Overbrook Park Development Committee

Jon Brady representing the Overbrook Park Development Committee reviewed plans underway to significantly improve park facilities in Overbrook that would include the redevelopment of the baseball playing facilities. Santa Fe Trail High School uses the ball diamonds in Overbrook for its competition activities. According to Mr. Brady, the ball fields will undergo extensive renovation. The Development Committee would like to have school staff representation on any planning for the site's improvement. The Board of Education endorsed this collaborative effort and instructed the District Director of Activities to become the contact point in USD 434 with the Overbrook Park Development Committee.

School Bond Election Defeat and Next Actions

Board of Education members discussed at great length the recent narrow defeat of the district's facilities improvement plan. Numerous patrons were in the audience to hear the discussion and offered opinions (pro/con). Board members discussed a quick return to the voters since 49.6% voted in favor on November 7. The board of education unanimously decided to return with a third election on Tuesday, January 23, 2007. The plan and dollar amount will not change. A district-wide publication will be mailed in the first week of January reviewing the bond referendum and the planned facility improvements. The board authorized district staff, the district's bond legal counsel, and the district's bond adviser to complete all necessary documents to have an election on January 23, 2007.

Reapportionment of School Board Member Voting Districts

As required by Kansas Statute, the board of education took action to formally reapportion the voting districts for board member elections on April 3, 2007. The current voting districts have not been changed since the district was unified. A law passed by the 2006 State Legislature, requires that voting districts not have more than a 5% differential in population. With unanimous advice/consent from all four School Site Councils, the board opted to change boundaries instead of using a plan where all board members are elected as 'at large'. The new plan significantly expands the boundaries for the Scranton area. New boundary maps will be published in the Osage county newspapers and posted on the school district's website: www.usd434.org .

Other Board Business . . .

  • The board of education declined to take formal action to adjust any supplemental contracts for the 2006 - 07 year as requested by the Santa Fe Trail Education Association.
  • The board approved the minutes of the October 23, 2006 regular board meeting.
  • The board accepted the resignation of Tracy Dunnaway, SFTHS student services office manager effective December 21.
  • The board approved an employment contract for Sally Biehler, maintenance and operations.
  • The board approved a supplemental contract for Candi Arguello, assistant high school girls basketball.
  • Approved Samantha Burton for out-of-district enrollment.

BOE President Brad Shaffer recessed the meeting until 6:30 pm on Wednesday, November 15.

Reconvened Board of Education Meeting - November 15, 6:30 pm

BOE President Brad Shaffer reconvened the November 13 meeting with six members present. John McArthur, school bond adviser from the Oppenheimer Company, discussed a projected timeline for a future school bond election. The board unanimously adopted a resolution to conduct a special election on Tuesday, January 23, 2007.

BOE President Brad Shaffer adjourned the meeting at 7:23 pm with no further action taken.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, December 11 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, October 23, 2006


Regular Meeting

The board of education convened its meeting at the Carbondale Attendance Center to continue its effort to bring board meetings to each community. The board welcomed several guests at 6 pm with recognitions followed by special program presentations. Prior to convening the meeting, BOE President Brad Shaffer with Principal Cheri Nicholson provided a tour of the Carbondale School highlighting areas of concern for safety and security.

Three Lakes Education Cooperative Staff Honored

The Santa Fe Trail Board presented certificates of appreciation to Jennifer Barnhart, Three Lakes Director; Brenda Wigger, Three Lakes Vocational Coordinator; and Staci Jones, Three Lakes Paraeducator. Each of the three staff who serves the students of Santa Fe Trail was recognized for job actions that provided a safe, learning/teaching environment for students involved in a special work/study program.

Carbondale Staff Present Program Highlights

District Elementary Art Instructor Sally Riggs delivered a program overview of art in the elementary school grades. The Board gave special attention to the numerous student wall displays found throughout the school.

Grade Four Instructors Cindy Moulin, Amanda Untz, and Carrie Johanning, shared with the board of education how their use of Measures of Academic Progress in grade four in skill identification allows students to achieve at higher levels in the subjects of reading and mathematics.

Subsoil Moisture Problem at Scranton Is Reviewed

Director of Maintenance & Operations Corky Green provided an update concerning the onsite visit at the Scranton Attendance Center by an engineer with Terracon of Topeka. No decision concerning a remedy for subsoil water issues is ready but work continues to review original subsoil reports and other data from the construction of 1993 - 94. After the source of the water is determined, final repairs are planned for the commons floor of SAC.

Carbondale School Tour Reveals Concerns for Safety

Board of Education members discussed their observations about the Carbondale School following a thirty minute tour. Local contractor Jim Abendroth provided some ideas/solutions to make the entry of the school safer - especially the primary wing that can be accessed without administrative office awareness. BOE members also expressed concern for the safety of early childhood learners who have a program in the detached mobile unit located west of the main building. The topic of school safety for the Carbondale Attendance Center will be revisited by the board on November 13. Costs for security doors and video surveillance will be reviewed then.

Reapportionment of School Board Member Voting Districts is Discussed

The Santa Fe Trail Board of Education provided a first look at possible reapportionment lines for board member voting districts. The reapportionment will have no change on current attendance center boundaries. The board has determined it would prefer each school's site council to examine the reapportionment presented and compare the new plan to a voting plan that would have all board member election districts be 'at large'. A map of the proposed reapportionment can be found by clicking here. BOE members will make a decision concerning future reapportionment at the November 13 regular meeting.

November 7 School Bond Referendum Update and Review

Board of Education members discussed the forthcoming bond election. The 14.5 million dollar issue requires local taxpayers to pay 8.6 million of the costs with the State of Kansas paying the balance. Board members reviewed numerous efforts provided by the Bond Support Teams of USD 434 to encourage voter participation and to vote with knowledge. With nearly 65% of the district's patrons living without children in schools, the board has determined it is critically important for parents of students to participate in this election. BOE President Brad Shaffer reported that 21 different speaking activities were completed to share the district's message. Two activities remain on the calendar for voter information updates. BOE members will speak at the Overbrook Rotary Club on Tuesday, October 31, 7 am and at the Trailhands Kids Wrestling Orientation Meeting on Wednesday, November 1 at 6 pm.

Athletic Field Maintenance and Track Program Needs are Reviewed

District Director of Activities Dave Watkins, Head Track Coach Lucas Boss, and Maintenance Director Corky Green provided an update on needed maintenance for the all-weather surface on the athletic field. It was reported that most all-weather tracks need patching/resurfacing every five years. Santa Fe Trail USD 434 has been fortunate for its track to last seven years without significant maintenance. The BOE unanimously authorized school officials to complete the required maintenance in a timely fashion.

Head Track Coach Lucas Boss and AD Dave Watkins requested special funding to provide track athletes the opportunity to participate in pole vaulting. In order to provide mandated safety standards, a new pole vault pit with regulation standards are required. The board unanimously authorized the Activities Director to secure competitive pricing and acquire this equipment in time for the 2007 track & field season.

Executive Session

The board of education conducted a 20-minute executive session to review a student matter, professional employee negotiations, and recommendations for personnel. Following the executive session, the board took action as follows:

  • Approved an agreement with the Santa Fe Trail Education Association that will provide an average salary increase for district teachers of 3.6%.
  • Authorized salary and wage increases of 3.6% for all non-bargaining group employees.
  • Approved employment of Allison Covault as Accounting Clerk II/Business Manager to replace the retiring Connie Romine following her 27 years of experience in USD 434.

Consent Agenda Approved

The following items were given unanimous consent approval:

  • Approval of the 10.10.2006 board meeting minutes
  • Approval of the standard monthly business reports including the building activity fund reports, the district treasurer's report, petty cash fund reports, and all payment journals.
  • Approved a supplemental contract for Joy Schmidt, Scranton assistant girls' basketball coach.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative. Final planning discussion was also given for the 2006 Kansas Association of School Boards annual conference.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, November 13 beginning at 6pm. The meeting will be held at the District Administrative Center Board Room. The meeting of October 23 adjourned at 8:25 p.m.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, October 10, 2006


Regular Meeting

The board of education convened its meeting at 6 pm in the Board Room of the District Administrative Center. The evening was highlighted by a student presentation from the Overbrook Attendance Center and by the recognition of the USD 434 Food Service Department as part of National School Lunch Week. All board members were present as Brad Shaffer led the discussions through several subjects.

National School Lunch Week Recognition

Board of Education members extended appreciation to all district food service workers in Santa Fe Trail for the work that provides in excess of 250,000 meals during a typical school year and nearly 365 breakfasts daily. The board received comments from Mrs. Shari Untz, President of the School Nutrition Association of Kansas. Mrs. Untz has worked at the Carbondale food service site for twenty years. BOE President Brad Shaffer presented an award plaque to Mrs. Carroll Schooler for being named the 2006 Kansas Food Service Director of the Year.

Overbrook Renaissance Program Requests Policy Waiver

Overbrook grade 7 students Alexis Cunningham and Elizabeth Welch presented a request from the Renaissance Program in Overbrook to waive the school colors requirement in Policy CP. Instructors who accompanied the students were sponsors Mrs. Sandra Meats and Mrs. Kristy Hamit. The board determined that an exception should be made to current policy.

Emergency Medical Services for the Students in Extra-curricular Activities

The board examined an issue regarding the safety of students involved with extra-curricular activities. Not all schools in competition have readily available medical services. Rather than adopt a formal policy mandating such service, the board determined medical assistant services would be provided by district schools as a good practice for the benefit of student athletes. The District Director of Activities will have emergency medical technicians available at any home sport activity conducted on the campus of Santa Fe Trail High School. In addition the District AD will ensure that any sport activity conducted at any elementary school campus will have on-call emergency medical service. Effective as soon as possible, Santa Fe Trail schools will not participate in any out-of-district sports activity unless it is ensured the emergency medical technicians are available.

Pupil - Teacher Ratios Are Examined

Board of Education members received its first (of many) reports concerning class sizes in grades 1 to 12. The information received will be the starting point for the identification of appropriate staffing numbers for the 2007 - 08 school year.

Other Board Business and Discussion Topics:

  • Additional discussion was given to the instruction model scheme for a consolidated junior high program as provided by the study committee chaired by the assistant superintendent.
  • The board reviewed a report concerning school improvement programs at each attendance center.
  • Details regarding the November 7 bond referendum were reviewed.
  • Within the consent agenda, the board approved the minutes of 9.25.2006; approved employment contracts in food service for Brandi Kuermaier, Leah Kathy Turner, Pamela Beach, and Linda Liles; accepted the employment resignation of paraprofessional Colleen Kirsop; and approved the employment of Bud Valerius as a paraprofessional.
  • The board voted to appoint the law firm of Stevens & Brand LLP, Lawrence to represent the interests of Santa Fe Trail USD 434 for the remainder of the fiscal year and the board appointed the Kansas Association of School Boards Legal Assistance Fund as the counsel required for special student hearings.
  • The board appointed Fred Berry as its voting delegate to the 2006 Kansas Association of School Boards Delegate Assembly.

Executive Session

The board of education conducted a 40-minute executive session to review professional employee negotiations and non-elected personnel. Following the executive session, the board took no formal action.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, September 25, 2006


Regular Meeting

The board of education convened its meeting at the Scranton Attendance Center as part of the ongoing effort to bring board of education meetings closer to the communities. Prior to the 6 pm start, the board toured the Scranton school and viewed needed maintenance items and received an overview of building needs from Principal Michael Flax. The 6 pm convened meeting found many presenters and discussion presentations for the board of education. The board received greetings and presentation topics from Scranton PTO President Joy Schmidt and Scranton Site Council Representative Anna Kendall.

Scranton Program Highlight

"Literacy for All" at Scranton was shared with the board of education by Instructor Linda Lilja. Getting pre-school children interested in reading has been accomplished through the work of Mrs. Lilja to establish a program called Imagination Library that provides books to any community child from birth through age five. Sponsors are secured to help pay for the books that children receive. Programs such as Accelerated Reader, Just the Facts, Jack, Book Battles, Guided Reading, and leveled special interest books - all contribute to better readers at the Scranton School who in turn produced quality results with the Kansas Assessment Program.

BOE Discusses Its Tour of the Scranton School

The board of education reviewed its observations of the Scranton facility. It was determined by consensus that district maintenance staff would secure the services of a soil engineer to validate and locate a source of moisture that permeates and ruins the Scranton commons floor. Permanent repairs and floor replacements will be considered at a future board meeting.

District Director of Activities Provides a Review

David Watkins, district director of activities, reviewed his operations as this newly incorporated position for 2006/07 is well underway. He reviewed the challenges and opportunities found with the coordination of activities in four different attendance centers. As reported, he has been able to experience some economies by coordinating all transportation services and collective purchasing of needed supplies/equipment. As reported by the Director, the first year of operations will continue to find challenges but the framework installed now should lend itself to a smooth transition when the school board determines there will be one consolidated junior high activities program.

High School Discipline Code Gets Reviewed

Principal Brian Kraus of SFTHS provided an overview of the newly implemented discipline code in effect for the current school year. Mr. Kraus reported a drastic decline in the number of serious behavior issues as compared to one year ago. Board members provided follow-up questions and concerns. As adopted by the board one year ago and strongly supported this year, the new discipline code has shown marked improvement in the building climate of SFTHS.

Bond Referendum of November 7 in the News

Board President Brad Shaffer reviewed the numerous activities that are underway to share information with the communities of Santa Fe Trail USD 434. District administrators reported that a brochure entitled "Bond Referendum Facts" was distributed to all students and staff. Extra brochures will be available to community members and community bond support teams. A major publication called Trail Talk will be sent to each district patron's mailing address during the week of October 2. It will detail the problems that currently exist in school facilities, the board's solutions to the problems, and the costs that must be paid by district patrons.

President Shaffer shared with the board a community member's volunteer work in the establishment of an Internet website called www.trailbond.org. The site is now open and can be viewed by anyone with access to a computer. It has begun with basic information about the November 7 election and will have items added every few days.

Board of education members and district administrators reported that enthusiasm for the bond referendum is growing each day. Board members are continuing to make presentations and talking to as many community groups as possible.

Other Board Business:

  • The board received its third in a series of reports giving comparability numbers for wages paid to classified staff in Santa Fe Trail as compared to surrounding districts and organizations. After all reports have been received, the board will review recommendations to make adjustments where needed or if needed.
  • Superintendent Terry Schmidt provided the final enrollment report that shows Santa Fe Trail has enrolled 43 less students in the current school year causing a budget adjustment of $10,359 in FY 07.
  • The board approved all business reports as presented including minutes of the last meeting, payment journals for bills, the treasurer's report for August, and activity fund reports from each of the attendance centers.
  • The board accepted the retirement announcement from Connie Romine, long-time district office staff member with duties as clerk of the board, district treasurer, and office business manager. Mrs. Romine will retire on January 1, 2007 after 27 years of service.
  • Approval was given for out-of-district enrollment for Jared Ralph.
  • The board approved out-of-state travel for the high school's FBLA group to attend a November leadership conference in Denver, CO.
  • Approval for an employment contract for Scott Parke, maintenance and operations was provided.
  • The board gave final reading to a change in board policy for human sexuality and AIDS education.
  • Final approval was granted to a requirement that all district employees must wear identification badges effective January 1, 2007.
  • The board approved the job description for Accounting Clerk II as presented.
  • The board conducted a brief executive session to discuss professional employee negotiations. No action was taken following the closed door session.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative. Preliminary plans were confirmed for the board of education to attend the annual Kansas Association of School Boards state conference during the first weekend of December.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Tuesday, October 10 beginning at 6 pm. The rare Tuesday meeting is a result of the Columbus Day holiday on October 9. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, September 11, 2006


Regular Meeting

The Santa Fe Trail Board of Education conducted its first meeting in September with Board President Brad Shaffer leading the agenda dominated by reports and new policy considerations.

Professional Development Council Update

Assistant Supt. Sheree Gill returned to the board with an update in planning from members of the district's Professional Development Council. The council has established a priority to operate at each attendance center Professional Learning Communities where educators will meet on a regular basis to study school improvement topics and to discuss ways to improve professional service to the students of USD 434. The special Professional Learning Communities will operate without any significant change in the school calendar. Board members were encouraged to observe the activities of the Professional Learning Communities at any time during the school year.

Board Continues Its Discussion of the November 7 School Bond Referendum

Board President Brad Shaffer reviewed future activities scheduled in the school communities to disseminate information about the upcoming referendum. All board members have volunteered their time to meet with small groups of district employees and to actively become involved in bond referendum support teams in the communities of Carbondale, Overbrook, and Scranton. Voters will determine on November 7 the fate for district facilities improvements that will provide much needed renovated space and additions on the campus of Santa Fe Trail High School.

High School Students Complete the ACT Testing Program

Associate High School Principal David Swaim provided an in-depth report showing the results of student's efforts for the ACT program in the 2005 - 2006 school year. Approximately 50 students completed the testing - a volunteer college placement test taken annually by juniors and seniors. Shown in the table below are the results for Santa Fe Trail students as compared to the other students in the State of Kansas.

Grad Year

English

Math

Reading

Science

Composite

Total Tested

Local 2005-2006

20.5

21.2

20.7

21.8

21.2

50

State 2005-2006

21.3

21.5

22.3

21.6

21.8

23056

As the associate principal explained, Santa Fe Trail's professional staff is most concerned about making improvement in reading scores. This effort for improvement will be targeted in the 2006 - 07 school improvement plan.

Board Affirms District Initiatives for the 2005 - 2006 School Year

Board members established its top priority for the school year is to successfully pass the November 7 school bond referendum. Many extra hours of community meetings and extra committee work were endorsed as top priorities for each board member. Other initiatives the board endorsed for the school year included:

  • Adjustments in fiscal planning will be made to offset the decline in enrollment and within the budget loss anticipated for FY 08 and beyond.
  • The school district will develop a crisis intervention plan to address a possible pandemic flu outbreak.
  • The new teacher mentoring program will be successfully completed.
  • An instruction model scheme for a consolidated junior high program will be completed.
  • Kansas science standards will be reviewed to assess needed teaching materials for the 2007 - 08 school year.
  • School improvement strategies for each attendance center will be developed and implemented.
  • A second local assessment will be developed for the elementary schools in order to meet requirements of the North Central Accreditation program. (SFTHS has theirs in place).

BOE Continues Examines Comparability Reports for Classified Employee Wages

Board members received its second in a series of reports reviewing wages paid to classified employees. Up for review at the 9.11 meeting were the categories of health education staff and food service staff. The average wage paid to health education workers in Santa Fe Trail is $10.16 per hour while the comparability group reflected an average wage of $14 per hour. The average wage paid to food service workers in Santa Fe Trail is $9.52 per hour while the comparability group reflected an average wage of $10.56 per hour.

General Fund Budget Adjustments - Projected

The governing body listened to a brief review of conditions affecting the general fund budget for fiscal year '07. It will be necessary for the superintendent to reduce expenditures by an estimated $21,000 in order to adjust for a lower than expected September 20 enrollment. Reductions in line items will not affect any basic operations found in the four attendance centers. The board also endorsed a recommendation from the FAST LANE Advisory Board to begin charging $1 per day for any student who participates in the early morning supervisory hour provided by FAST LANE.

Board Conducts Executive Session

The board of education conducted a forty minute closed door session to discuss contract talks with the Santa Fe Trail Education Association and to review items pertaining to non-elected personnel. Following the executive session, the board affirmed a newly drafted job description for Accounting Clerk II.

BOE Reviews One Policy and Sets A Direction for Employee Identification Badges

The board gave tentative approval to a revised board policy affecting the teaching of human sexuality and AIDS education within district schools. The board also endorsed new district employee handbook language requiring all school district employees to begin wearing easy to identify personal name tags effective January 1, 2007.

Board Approves the Consent Agenda

The board provided unanimous consent for the following:

  • Approval of the August 28 board meeting minutes.
  • Acceptance of resignation note from Sheila Payne, Boys and Girls Club leader for the Overbrook FAST LANE Program.
  • Approval of out-of-district enrollment for Samuel Ball, Emily Rogers, and Chris Hamilton.

 

Superintendent's Report Receives Attention

The last item of the evening found the board reviewing communications from each attendance center, reports from district administrators and directors, an update from the Three Lakes Education Cooperative, received an update concerning the future use of a board appointed attorney to represent the district in various matters, and discussed general topics affecting extra-curricular activities, transportation, and other miscellaneous topics.

Board Meeting Adjournment

President Brad Shaffer adjourned the September 11 meeting at 8:40 PM. The next meeting will be conducted at the Scranton Attendance Center on Monday, September 25 beginning at 6 PM in the media center of the school.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, August 28, 2006


Regular Meeting

The board of education convened its meeting at the Overbrook Attendance Center at 6 pm. In the current school year, the governing body has determined it will conduct several meetings at each attendance center to make the board's business meetings as accessible as possible. In addition, the board will often visit a certain part of each school and will always listen to a special presentation from building principals concerning program highlights.

Prior to the regular board meeting, the governing body toured the Overbrook Early Childhood building to learn first-hand of the program offerings there and to better understand space needs.

Program Spotlight: Grade Three Overbrook Instructors

Overbrook Principal Gary Foulke introduced Instructors Melanie Wallace and Amy Huizenga. Each presented an overview of grade three instruction strategies and discussed at some length the concepts of flexible groups with students in addition to collaborative efforts to teach as partners.

As part of the Overbrook Program Spotlight, representatives of the Overbrook Parent Teacher Organization, Dana Mentzer and Stephanie Ziegler, provided an overview of the PTO's annual activities and goals.

BOE Discusses November 7 Bond Referendum

Board of Education members discussed at some length the upcoming election to provide nearly $14.5 million in facility improvements. Efforts to organize patron support groups and discussion to actively involve each board member were reviewed.

Discussed at length were the topics of the current junior high organizational structure in the school district and the changes that will be necessary in the next three to four years. The board of education informally acknowledged the need to restructure in grades seven and eight regardless of the bond campaign's outcome. More discussion regarding this topic will take place following the election on November 7.

Opening of Schools Reports from District Leaders

Each school principal and department director provided both written and oral reports concerning the opening of schools. The school year has begun very smoothly with many new staff and several new program initiatives underway. Enrollment has dropped district wide by nearly 53 students. Graduating large upper level classes and enrolling very small kindergarten classes accounts for most of the loss. Out-of-district student enrollment has dropped significantly while very few new families are moving into any of the district's three communities.

FAST LANE Program Director Sheree Gill provided a very upbeat report concerning the numbers of children attending before school and after school programs.

2006 Spring Testing Results

Assistant Supt. Sheree Gill provided final reports for the Kansas Assessment Program and the Measures of Academic Progress Testing Program. Both testing programs were administered in the spring of 2006. Both testing programs overall reported above average results when compared to other schools and averages. Most importantly, all district schools exceeded the minimum standards for the No Child Left Behind Program legislation. For the third consecutive year, all schools in Santa Fe Trail USD 434 have exceeded the standards as measured by Adequate Yearly Progress. Assistant Supt. Sheree Gill commended district students, teachers, support staff, and principals in reaching the levels of success.

Summer Evaluation for FAST LANE and the Remedial Summer School

Santa Fe Trail USD 434 provided numerous learning programs for the month of June 2006. Results showed a normal amount of participation in both the extra programs sponsored by FAST LANE and within the remedial schools. Due to declining federal grant funding and declining local resources, the assistant superintendent reported that a comprehensive program review will begin immediately in order to more effectively plan for the summer of '07.

School Health Education Annual Report is Received

School Registered Nurse Jeanette Lewis provided to the board of education a program review for the school year 2005 - 06. The district employs one registered nurse, two licensed practical nurses, and two health paraprofessionals. In the past year, the health rooms of district schools saw a total of 21,063 visits with Overbrook at the highest number (7,398) and Scranton the lowest (2,332). The average per day throughout the school district in 2005 - 06 was 120 health room visits.

Comparability Wage Report Part I - Maintenance and Operations

The board of education received its first comparability report for wages paid to classified workers. The average wage per hour for building level maintenance workers in USD 434 is $9.87 per hour as compared to the comparability group which had a high average of $14.55 (Shawnee Heights) and a low of $8.62 (Burlingame). The average wage per hour for building level supervisors in USD 434 is $12.31 as compared to the comparability group which had a high average of $19.48 (Osage City) and a low of $9.70 (Burlingame). Other employee groups will be reported in the months ahead.

BOE Approves the Consent Agenda

Board of education members unanimously approved the consent agenda that included:

  • Approval of the August 14, 2006 minutes.
  • Approval of the monthly business reports as presented.
  • Approval of a resignation letter from Food Service worker Beverly Ireland.
  • Approval for out-of-district enrollment for Nicholas Palenske.

Executive Session

The board of education conducted a short executive session to review non-elected personnel and professional employee negotiations. Following the executive session, the board took no formal action.

Superintendent's Report

The board reviewed communications from each school and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, September 11 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

SFT Board Summary

Santa Fe Trail USD 434 Board of Education

Monday, August 14, 2006


Regular Meeting

The board of education arrived early on Monday, August 14 to provide greetings and a light dinner to new employees of Santa Fe Trail USD 434. Out of 32 new persons working in the school district this year, over 20 attended the fellowship activity with board members and administrators.

Board President Brad Shaffer convened the regular meeting at 6 pm with all members in attendance. The public hearing concerning the school budget for 2006 - 07 was called to order. Superintendent Terry Schmidt presented an overview of proposed expenditures and sources of revenue. Santa Fe Trail expects to enroll fewer children in the new school year as compared to one year ago. Following the budget presentation the board took unanimous action to approve the proposed budget plan. There were no district patrons in the audience with budget questions or comments.

BOE Endorses a School Facility Improvement Plan and Referendum

After a full year of study, listening, debate, and consensus building, the Santa Fe Trail school board has unanimously endorsed seeking voter approval for a 14.5 million dollar improvement plan. School District Architect John Howard and Financial Adviser John McArthur provided additional clarifications for board member concerns prior to the vote. The board proposes to make significant improvements and additions to Santa Fe Trail High School which is beginning its 37th year of use without substantial changes. Additionally, the board proposes to move its grade seven and eight students to the high school to share in new band, music, art, and drama facilities. Contained in the 14.5 million dollar issue is:

  • 8 new classrooms to educate junior high students from grades 7 & 8.
  • A new special education classroom for junior high students.
  • New and expanded space for art education in all grades.
  • A new band room facility.
  • A new vocal room facility.
  • An 800 seat auditorium for performances from all district schools.
  • A new competition gym that will more than double the amount of practice space for volleyball and basketball teams.
  • A new wrestling practice facility that will contain both junior high wrestlers and high school wrestlers.
  • New and expanded locker room space for both high school and junior high school students.
  • A new, large media center that will add significantly to space for books, computers, and other media.
  • A new kitchen to provide modern equipment, cold storage, and supplies storage.
  • A commons area for junior high students to have their own space for large group activities and lunchtime meals.
  • Additional bathrooms for the new complex.
  • Renovated current classrooms in the high school that are 37 years old.
  • Improved space for school counselors, health workers, and school principals.

The bond referendum will take place on Tuesday, November 7 during the regular general election. Voters rejected the last school improvement project proposed one year ago by a 3 to 2 margin district wide. During the year of reflection, planning, and proposals, district architects have suggested the district has lost nearly 10% of its purchasing power through inflation. The new bond proposal, if approved, will take 20 years to retire and will require an estimated average mill levy of 11.39 mills.

Other Board Business . . .

The board tabled a proposal from the Professional Development Council to provide several late school day starts in order to give school staff time to work within small groups for school improvement activities. The board asked for an alternative plan that would not decrease the amount of instructional time for students. Assistant Supt. Sheree Gill will return with an alternative proposal at the next meeting on August 28.

The board conducted a lengthy executive session to discuss personnel and professional employee negotiations.

The board took formal action concerning personnel by approving contracts for:

  • Debbie Ebert, Colleen Kirsop, and Stephanie Ziegler as paraeducators.
  • Sue Bledsoe, LPN for the district's health department.
  • Robert Colvin, grade four instructor at Overbrook.
  • Candi Arguello, head softball coach for SFTHS.
  • Susan Averill and Jamie Sleichter as assistant high school volleyball coaches.

The board unanimously approved the consent agenda that included: minutes from the July 1, 2006 meeting; acceptance of resignation letters from Carrie Eagle, LPN, Greg Nilges, instructor, Delores Carroll, food service, Candy Barr, food service, and Doug Franzen, maintenance; and approved out-of-district enrollment for Dante Pabillora and Sarah Romer.

Superintendent's Report

The board reviewed communications from the schools and from department directors. In addition, the board received a brief update from Member Fred Berry concerning the Three Lakes Education Cooperative. Announcements concerning future Kansas Association of School Boards meetings were shared.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, August 28 at the Overbrook Attendance Center Media Center. The formal meeting is set to begin at 6 pm. Prior to the regular meeting, the board will tour the early childhood annex building.

SFT Board Summary

 

Santa Fe Trail USD 434 Board of Education

Saturday, July 1, 2006


Regular Meeting

The board of education convened its first meeting of the new business year on Saturday, July 1 at 7:30 AM. Immediate Past President Brad Shaffer chaired this opening meeting. The first meeting in July is conducted to elect officers and to complete all organizational business for the new twelve month period.

Election of Officers

The board re-elected Brad Shaffer as Board President and Fred Berry as Board Vice-President.

Consent Agenda Receives Unanimous Approval

The board by unanimous consent approved the following items:

  • Approved the minutes of the June 12, 2006 regular meeting.
  • Approved all business reports for the preceding accounting period.
  • Gave final approval to new board policy, CP School Colors.
  • Approved teaching contracts for Amy Huizenga, grade three at Overbrook and Carrie Johanning, grade four at Carbondale.
  • Appointed Sheree Gill as board clerk and Amy Hill as deputy board clerk for fiscal year '07.
  • Appointed Connie Romine as district treasurer, Don Hylton as assistant treasurer/investment manager, and Karen Long as deputy treasurer for fiscal year '07.
  • Named attendance officers as follows: Brian Kraus/David Swaim, Santa Fe Trail High School; Cherie Nicholson, Carbondale Attendance Center; Gary Foulke, Overbrook Attendance Center; and Michael Flax, Scranton Attendance Center.
  • Appointed Sheree Gill as the district's attendance center hearing officer for 2006 - 07.
  • Appointed hearing officers for short term and long term suspensions as follows: Overbrook Attendance Center, David Swaim; Carbondale Attendance Center, Brian Kraus; Scranton Attendance Center, Cherie Nicholson; and Santa Fe Trail High School, Michael Flax.
  • Appointed Legal Counsel Randy Baird as the hearing officer for all school expulsions.
  • Appointed Principal Gary Foulke as the hearing officer for manifestation proceedings with the exception of Sheree Gill as the hearing officer for the Overbrook Attendance Center.
  • Appointed Connie Romine as the designated agent for the Kansas Public Employees Retirement System.
  • Appointed Terry Schmidt as the Title I Administrator.
  • Appointed Terry Schmidt as the administrator of all federal funds.
  • Appointed Carroll Schooler as the Food Service Representative.
  • Named the Kansas State Bank of Overbrook as the district's primary depository.
  • Authorized district staff and board officers for check signatures.
  • Authorized petty cash accounts for each attendance center, the FAST LANE Program, and the District Administrative Center.
  • Authorized the superintendent to deposit earned interest on idle district funds as needed and approved by the board of education.
  • Authorized the investment of idle district funds by the assistant treasurer in consultation with the superintendent as approved by the board of education.
  • Named the Osage County Herald as the official newspaper for publication purposes.
  • Appointed Legal Counsel Randy Baird as the school district attorney for the fiscal year '07.
  • Endorsed a base charge of $100 for district building rental use.
  • Authorized the early payment of bills as provided by K.S.A. 12-105b.
  • Established the second Monday of each month and the fourth Monday (as needed) of each month as regular board meetings with a start time of 6 PM.
  • Adopted a 1,116 hour school year for grades 1-11; 465 hours for kindergarten, and not less than 1,086 hours for grade twelve in the 2006 - 07 school year that includes all parent-teacher conference days.
  • Waived the requirements of standard accounting procedures as authorized by State Statute.
  • Authorized board of education member/superintendent travel in 2006 - 07 as directed in board policy and authorized the superintendent of schools to approve/disapprove travel for all other district employees during the 2006 - 07 school year.
  • Authorized Monday, February 19, 2007 as a weather make-up day if needed.
  • Authorized the mileage reimbursement rate at the same official rate used by the State of Kansas.
  • Appointed Connie Romine as the Freedom of Information Officer in FY 07 and appointed Connie Romine as the custodian for all FY 07 records.
  • Named Terry Schmidt as the point of contact for criminal background investigations for employment matters.
  • Appointed Brad Shaffer as the board's representative to the District Technology Committee.
  • Appointed Debbie Prochaska as the board's representative to the FAST LANE Advisory Committee.
  • Appointed Fred Berry and Brad Shaffer to represent the board in all matters with Professional Employee Negotiations.
  • Appointed Fred Berry as the board's representative to the Three Lakes Education Cooperative.
  • Appointed Carolyn Hug as the board's representative to the KASB Governmental Relations Network.
  • Adopted a Home Rule Resolution as authorized by the Kansas Legislature.
  • Authorized the completion of the Fiscal Year '07 school budget by the school superintendent; authorized the publication of the school budget after a prior review by the board of education; and authorized a target date of August 14, 2006, 6:30 pm for the public hearing of the FY 07 budget (contingent upon actions by the Kansas Legislature and the Kansas Supreme Court).

Board Meeting Adjournment

Newly elected Board President Shaffer adjourned the meeting at 7:44 AM.

Next Meeting

The next meeting of the Santa Fe Trail Board of Education will take place on Monday, August 14 beginning at 6 pm. The meeting will be held at the District Administrative Center Board Room.

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