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Santa Fe Trail USD 434

Board of Education


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July 10, 2013


Regular Meeting

July 10, 2013

6 p.m.

Santa Fe Trail District Administrative Center


Call to Order

Randy Boudeman called the meeting to order at 6 p.m.


Board Members Present


Randy Boudeman, Clayton Lee, Chris Kendall, Dana Mentzer, Michele Ferris and Amy Crotinger.


Board Members Absent


Zac Anshutz


Administrators & Others present


Election of Officers










Amy Hill, Steve Pegram, Shellanne Thompson



Motion by Clay Lee, second by Chris Kendall, to nominate Randy Boudeman as president.  Motion carried 5-1. Randy Boudeman abstained from voting.


Motion by Randy Boudeman, second by Dana Mentzer, to nominate Clay Lee as vice-president.  Motion carried

5-1. Clay Lee abstained from voting.


Technology Committee – Dana Mentzer, Amy Crotinger

Negotiations Team – Zac Anshutz, Chris Kendall

Three Lakes Rep – Zac Anshutz, first alternate Randy Boudeman, second alternate Clay Lee

KASB Governmental Relations Network – Dana Mentzer, Zac Anshutz

Site Council Representatives – Chris Kendall (CAC), Clay Lee (SAC), Amy Crotinger (OAC), Randy Boudeman (HS)


Agenda Approval

Motion by Clay Lee, second by Michele Ferris, to approve the amended agenda adding 9.1 Construction Review. Motion carried 6-0.






No one wished to address the board.



Financial/Bills Payable

Motion by Clay Lee, second by Dana Mentzer, to approve the check journal as presented.  Motion carried 6-0.


Consent Agenda Items


Motion by Michele Ferris, second by Amy Crotinger, to approve the presented consent agenda. Motion carried



  • Approve the minutes of the June 12, 2013 meeting.
  • Approve the minutes of the June 17, 2013 meeting.
  • Approve the Official Fund Depositories for the District, Official Newspaper, Mileage Rate, Petty Cash Funds, Authorized Signatures for Petty Cash Funds & Activity Funds, Bank Signatures, Disposal of Surplus Property, Early Payment of Bills, Investment of Idle Funds, Interest Deposits, Professional Development, Copy Request of Records (see attached list).
  • Approve the appointments of Board Clerk, Deputy Board Clerk, Board Treasurer, Deputy Board Treasurer, School Attorney, Food Service Representative, Freedom of Information Officer, KPERS Designated Agent, Federal Funds Administrator, Attendance Officers, Expulsion Hearing Officers, and Suspension Hearing Officers (see attached list).
  • Adopt the Waiver from General Accepted Accounting Principles (GAAP), Home Rule Resolution, Use of the Hour School Calendar and Authorization to Publish Budget (see attached list).
  • Approved the employment of Terry Piper, CAC custodian, August 1, at $10 per hour.
  • Approved the employment of Andrew Truelson, SAC tech para, $10 per hour, no benefits, for first semester 2013.
  • Accepted the resignation of Rachel Stover, CAC at-risk teacher.
  • Approved the May activity reports from OAC and SAC.
  • Approved the June activity reports from CAC and SFTHS.




Items from the Past for Reconsideration


High School Track










New Items for Discussion and Consideration


2013-14 District Budget Discussion


KASB Recommended Policy

Not present





Motion by Randy Boudeman, second by Clay Lee, to accept the bid of Black Excavating, Inc. in the amount of $68925 for track removal and installation of gravel base.  Motion carried 6-0.


Motion by Randy Boudeman, second by Clay Lee, to accept the Sunflower Paving, Inc. Alt. 1 change order bid for 4” asphalt pavement surface in the amount of $107,410.  Motion carried 6-0.





Dr. Pegram discussed the tentative mill levy rates. Consensus was to levy three mills in capital outlay.


Motion by Clay Lee, second by Michele Ferris, approving the policies as presented with the exception of policy FC Memorials and Naming of District Facilities, striking the paragraph regarding Naming of Facilities.  Motion carried 6-0.


Items Added to the Agenda


Construction Review



Superintendent’s Report




Drawings of the two domes were presented to the board for discussion.


Three Lakes Education Cooperative Report

Mileage/Overtime/Expense Report

Review BOE Calendar


Next Regular Board Meeting






Wednesday, August 14, 2013


President Randy Boudeman adjourned the meeting at 7:52 pm.








Amy Hill, Clerk        






Randy Boudeman, President